The Financial Compliance for Research department is responsible for ensuring the University meets federal financial compliance requirements for sponsored programs by continually assessing the current compliance environment and implementing best practices. Areas of concentration include:
- Monitor Federal guidelines to ensure compliance with existing regulations and all related updates.
- Develop and enforce University policies to ensure compliance with all applicable regulations.
- Monitor and maintain the applications comprising the University’s effort reporting process, a critical component in the overall research compliance program.
- The on-line Salaried Personnel Activity Report (SPAR) application was implemented in September, 2012. The SPAR application records effort and cost sharing information that is the basis for effort reporting and salary distribution.
- The Effort Certification and Reporting Tool (ecrt) application was implemented in January, 2013 to accommodate electronic certification of effort based on information from the SPAR application.
- Monitor compliance with effort reporting regulations and policies including:
- Recognition of Mandatory Cost Sharing based on DHHS salary cap limitations
- 90-day limitation on salary reallocations
- 100% effort to research awards
- Timely certification of effort
- Administrative/Clerical Salaries charged to sponsored awards
- Develop and distribute/present training for effort reporting requirements and applications and new regulations as required. Provide training and resource materials to new Department/Grant Administrators.
- A variety of workshops are offered on topics including effort reporting for both faculty and staff, and hands-on instruction for the SPAR and ecrt applications. Details of workshop content and registration options are available on the Workshop Registration page of this website.
- Lunch and Learn sessions are offered on administrative topics related to effort reporting. See the Workshop Registration page of this website for details on the content of these sessions and registration options.
- Subrecipient Monitoring - As required by the OMB Uniform Guidance, prime recipients must prepare a risk assessment and monitoring plan for all subrecipients to ensure compliance with all federal audit and financial regulations. The University’s Sponsored Project Subrecipient Monitoring Financial Guideline (http://cfo.pitt.edu/policies/guideline/UniformGuidance-SubrecipientMonitoring.pdf) details the process and defines roles and responsibilities for each step.