Purchasing - FY09 Year End Closing Schedule
The fiscal year close is approaching, in order to help you plan your end-of-the-year purchases, here are some important dates to remember:
The cutoff date for submitting electronic and paper requisitions to the Purchasing Department for fiscal year closing is June 15, 2009.
Please ensure that all requisitions include the proper supporting documentation.
Please clearly state if the purchase is being procured with grant funds that cannot be carried forward to the next fiscal year, such as a U54 grant.Purchasing will do its best to make these purchases a high priority.
If the requisition involves a contract that requires review and / or signature, the contract must be submitted along with the requisition and supporting documentation no later than June 8, 2009.This will allow time for possible additional review by the Office of General Counsel.
Please pay particular attention to purchases of software licenses which can occasionally have a protracted processing time (see the guide on how to purchase software licenses).
Any requisition received by Purchasing after June 15, 2009 is not guaranteed to be processed prior to the end of the fiscal year.
Orders may be submitted through PantherBuy through June 29, 2009.All orders must be approved at the departmental level and sent to the supplier by this date to affect the FY2009 level reports. All orders pending “OK to Pay” MUST be approved by this date. If an “OK to Pay” approval is not received then payment will not be made to the supplier.
If you have any questions regarding this process, please submit a web inquiry.