PantherExpress

Events and Conferences: Local Venues

This is a restricted or nonstandard commodity

bullet View or download the Hotel & Event Agreement checklist

bullet For purchasing guidelines, go directly to Events and Conferences: Purchasing Guidelines

Local Venues and Booking Instructions

Specifications:

Many departmental event planners utilize the services of local venues for special events and meetings. Specific services are based on each event planner's requirements. Cost will vary depending upon:

  • Room availability
  • Room types
  • Group size
  • Lead time
  • Reservation source (though travel agency or not)
  • Season

Established Event Agreements:

When Purchasing Services establishes an agreement with a local venue, it means that University of Pittsburgh standard terms of agreement are already approved and in place. The benefits of selecting a venue with an established agreement include convenience and quicker turn-around time because you do not need to obtain signatures from Purchasing Services as long as your booking is $10,000 or under.

Purchasing Services has established agreements with the following local venues:

 

CATERING:

Wyndham Pittsburgh University Center
100 Lytton Avenue
Pittsburgh, PA 15213
*Sample Catering Agreement

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HOTELS / MEETING FACILITIES / BANQUET ROOMS:

Cambria Hotels & Suites
1320 Centre Avenue
Pittsburgh, PA 15219
*Sample Agreement

Carnegie Institute is no longer honoring the negotiated facility agreement that was posted on the PantherExpress website... more information

Courtyard by Marriott
Approved Locations: Waterfront, Penn Avenue, and Liberty Avenue
*Sample Agreement

Fairmont Pittsburgh
510 Market Street
Pittsburgh, PA, 15222
*Sample Agreement

The Grand Concourse
100 West Station Square Drive
Pittsburgh, PA, 15219
*Sample Agreement

Hampton Inn University Center/Pittsburgh
3315 Hamlet St
Pittsburgh, PA 15213
*Sample Agreement

Heinz History Center
1212 Smallman Street
Pittsburgh, PA 15222
*Sample Agreement

Hilton Garden Inn (formerly Wyndham-University Place)
3454 Forbes Avenue
Pittsburgh, PA 15213
*Sample Agreement

Oglebay Resort & Conference Center
465 Lodge Drive
Wheeling, WV 26003
*Sample Agreement

Residence Inn by Marriott Pittsburgh
University/Medical Center
3896 Bigelow Blvd
Pittsburgh PA 15213
*Sample Agreement

Seven Springs Mountain Resort
777 Waterwheel Dr
Seven Springs, PA 15622
800-452-2223
*Sample Agreement

Soldiers and Sailors Memorial Hall and Museum Trust, Inc.
4141 Fifth Avenue
Pittsburgh, PA 15213
*Sample Agreement

Spring Hill Suites by Marriott
134 Bakery Square Boulevard
Pittsburgh, PA 15206
*Sample Agreement

The Twentieth Century Club
4201 Bigelow Boulevard
Pittsburgh, PA 15213
*Sample Agreement

Wyndham Pittsburgh University Center
100 Lytton Avenue
Pittsburgh, PA 15213
*Sample Hotel Agreement

*Sample agreements are only available for review. The venue will complete the agreement and send it to you for a signature.

 

 


Booking Instructions:

If your booking is $10,000 or under, and you select one of the local venues listed above, simply

  • contact the venue,

  • make your arrangements,

  • obtain the University established agreement from the venue,

  • very importantly, confim that the form of the agreement is the same as the sample agreement shown for the respective venue listed above, and

  • have the agreement signed by a person with signature authority in your department.


Local Hotels
:

A list of local hotels, regardless of whether they have an established agreement in place with the University of Pittsburgh, is available on the Travel & Expense Management Website.

Other Event Planning Resources (Oakland Campus):

 


Copyright © | Financial Information Systems | Revised: 18-Sep-2017