UNIVERSITY OF PITTSBURGH PROCEDURE 07-01-05

 

CATEGORY:         PERSONNEL

SECTION:          Recruitment

SUBJECT:          Temporary Staff Recruitment/Oakland Campus

EFFECTIVE DATE:   June 11, 2007

PAGE(S):          2

 

NOTE: This procedure applies to the Oakland Campus only.  A separate procedure

      exists for the University of Pittsburgh Regional Campuses.

 

I.    PURPOSE

 

      To define the process for the recruitment and employment of temporary

      staff positions at the Oakland Campus.

 

II.   SCOPE

 

      This procedure applies to all temporary staff, classified as ALL•TEMPS,

      hired on or after July 1, 2007.

 

III.  ADMINISTRATIVE RESPONSIBILITIES

 

      The Office of Human Resources’ ALL•TEMPS service is responsible for

      recruiting, maintaining and assigning a qualified pool of temporary

      candidates to meet the short-term and/or sporadic staffing needs of

      University departments/schools, including temporary replacement during

      leaves of absence, vacation, special projects, vacancies, etc.  ALL•TEMPS

      will coordinate the request for a temporary staff employee with the

      respective department/school, including determining the temporary hiring

      needs; reviewing and approving job descriptions, assignment duration and

      compensation for the temporary staff position; referring temporary

      candidates to the departments; and extending offers of temporary

      employment.  ALL•TEMPS is also responsible for the administrative payroll

      processing of all temporary staff employees.

 

IV.   PROCEDURE

 

      Department/School             1.    Establish need for temporary staff

                                          assistance and determine scope of

                                          request, including:

 

                                          a.    Description of job tasks to be

                                                performed

                                          b.    Skills or experience necessary

                                                to perform tasks

                                          c.    Anticipated duration of

                                                temporary need

                                          d.    Expected salary to be paid

 

                                    2.    Submit request through appropriate

                                          approval authority within the

                                          department/school.

 

                                    3.    Obtain proper account number for

                                          temporary staffing expenditure.

 

                                    4.    Submit request to ALL•TEMPS by:

 

                                          a.    Completing request via Office of

                                                Human Resources’ designated on-

                                                line employment system, or

                                          b.    Contacting the designated Office

                                                of Human Resources Employment

                                                Specialist directly via phone or

                                                email.

 

Office of Human Resources’

ALL•TEMPS Service                   1.    Recruit, screen, test, and interview

                                          prospective candidates for eligibility

                                          for temporary employment assignments.

 

                                    2.    Perform due diligence review of the

                                          temporary staffing request submitted

                                          by the department/school and discuss

                                          specific details necessary for

                                          appropriate placement.

 

                                    3.    Identify appropriate temporary

                                          employee candidate for the staffing

                                          request.

 

                                    4.    Extend offer of temporary employment

                                          to identified candidate with specific

                                          assignment details.

 

                                    5.    Notify hiring department of temporary

                                          employee start date.

 

                                    6.    Schedule and conduct ALL•TEMPS new

                                          hire orientation within the first

                                          three days of temporary employment;

                                          review general staff University

                                          policies and procedures; explain

                                          temporary payroll procedure; and

                                          collect all appropriate employment

                                          documents.

 

                                    7.    Administer payroll processing

                                          according to bi-weekly payroll

                                          schedule.

 

                                    8.    Administer evaluation of temporary

                                          staff by department/school

                                          representatives for continued

                                          employment eligibility through

                                          ALL•TEMPS.

 

V.    REFERENCES

 

      Policy 07-01-05, Temporary Staff Recruitment/Oakland Campus

 

      Policy 07-01-03, Nondiscrimination, Equal Opportunity, and Affirmative

      Action

 

      Policy 07-05-02, Conflict of Interest for Designated Administrators and

      Staff

 

      Staff Handbook – Temporary Employment Status