UNIVERSITY OF PITTSBURGH POLICY 07-01-06

CATEGORY:              PERSONNEL

SECTION:                  Recruitment

SUBJECT:                 Temporary Staff Recruitment/Regional Campuses

EFFECTIVE DATE:   June 11, 2007

PAGE(S):                   2

NOTE: This policy applies to the University’s Regional Campuses only.  A separate

              policy exists for the University of Pittsburgh Oakland Campus.

I.    SCOPE

      This policy establishes the recruitment process for all temporary staff positions at the

      University’s Regional Campuses.

II.   POLICY

      All requests to hire temporary staff to fill the short-term, and/or sporadic staffing needs of

      a department or school, including temporary replacement during leaves of absence,

      vacation, special vacancies, etc., must be approved by the respective regional Office of

      Human Resources.  All staff hired on a temporary basis are classified as temporary

      employees, unless designated otherwise by the regional Office of Human Resources.

      All requests to hire temporary staff must be approved prior to employment commencing.

      The request for a temporary employee may be initiated by the department management. 

      The request must include a job description, the anticipated assignment duration (generally

      not to exceed six months), and the proposed salary.  The regional Office of Human Resources is

      responsible for reviewing and approving the request to ensure the position and salary are

      in accordance with the University’s Staff Classification System Guidelines.

      The regional Office of Human Resources is responsible for recruiting and/or coordinating

      the recruitment of temporary staff in accordance with Policy 07-01-03, Nondiscrimination,

      Equal Opportunity, and Affirmative Action.  Temporary employees must be at least 18

      years of age, whose assignment must be in compliance with the University’s nepotism

      policy (See Policy 07-05-02, Conflict of Interest for Designated Administrators and Staff).

      Temporary candidates must fill out a University application in accordance with the

      University’s employment process.  All offers of temporary employment must be extended by

      a regional Human Resources representative.

      Any contractual relationships with third party vendors for temporary staffing placement

      must be initiated, coordinated and approved through the regional Office of Human

      Resources.

      Regional Campus temporary staff are not eligible for vacation days, personal days, sick

      days or other leaves; are not eligible for holiday pay if required to work on a University

      designated holiday; are not eligible to use the Formal Complaint Procedure; and are not

      covered by benefit insurances, other benefit programs and services, and the University’s

      Retirement Program.

      Regional Campus temporary staff are covered by Social Security and other statutory

      programs.  Regional Campus temporary staff are eligible to make an unmatched,

      tax-deferred contribution to TIAA-CREF and/or The Vanguard Group up to the extent

      permitted by the IRS regulations.

      Regional Campus temporary staff are not guaranteed regular employment status; however,

      they may apply for any regular positions available at the University of Pittsburgh.

      Recruitment Data

      The regional Office of Human Resources is responsible for collecting and maintaining

      summary data on all applicants for temporary positions in compliance with state and

      federal regulatory requirements.

III.  REFERENCES

      Procedure 07-01-06, Temporary Staff Recruitment/Regional Campuses

      Policy 07-01-03, Nondiscrimination, Equal Opportunity, and Affirmative Action

      Policy 07-05-02, Conflict of Interest for Designated Administrators and Staff

      Staff Handbook – Temporary Employment Status