UNIVERSITY OF PITTSBURGH POLICY 07-01-06
SUBJECT: Temporary Staff Recruitment/Regional Campuses
EFFECTIVE DATE: June 11, 2007
NOTE: This policy applies to the University’s Regional Campuses only. A separate
policy exists for the University of Pittsburgh Oakland Campus.
This policy establishes the recruitment process for all temporary staff positions at the
University’s Regional Campuses.
All requests to hire temporary staff to fill the short-term, and/or sporadic staffing needs of
a department or school, including temporary replacement during leaves of absence,
vacation, special vacancies, etc., must be approved by the respective regional Office of
Human Resources. All staff hired on a temporary basis are classified as temporary
employees, unless designated otherwise by the regional Office of Human Resources.
All requests to hire temporary staff must be approved prior to employment commencing.
The request for a temporary employee may be initiated by the department management.
The request must include a job description, the anticipated assignment duration (generally
not to exceed six months), and the proposed salary. The regional Office of Human Resources is
responsible for reviewing and approving the request to ensure the position and salary are
in accordance with the University’s Staff Classification System Guidelines.
The regional Office of Human Resources is responsible for recruiting and/or coordinating
the recruitment of temporary staff in accordance with Policy 07-01-03, Nondiscrimination,
Equal Opportunity, and Affirmative Action. Temporary employees must be at least 18
years of age, whose assignment must be in compliance with the University’s nepotism
policy (See Policy 07-05-02, Conflict of Interest for Designated Administrators and Staff).
Temporary candidates must fill out a University application in accordance with the
University’s employment process. All offers of temporary employment must be extended by
a regional Human Resources representative.
Any contractual relationships with third party vendors for temporary staffing placement
must be initiated, coordinated and approved through the regional Office of Human
Regional Campus temporary staff are not eligible for vacation days, personal days, sick
days or other leaves; are not eligible for holiday pay if required to work on a University
designated holiday; are not eligible to use the Formal Complaint Procedure; and are not
covered by benefit insurances, other benefit programs and services, and the University’s
Regional Campus temporary staff are covered by Social Security and other statutory
programs. Regional Campus temporary staff are eligible to make an unmatched,
tax-deferred contribution to TIAA-CREF and/or The Vanguard Group up to the extent
permitted by the IRS regulations.
Regional Campus temporary staff are not guaranteed regular employment status; however,
they may apply for any regular positions available at the University of Pittsburgh.
The regional Office of Human Resources is responsible for collecting and maintaining
summary data on all applicants for temporary positions in compliance with state and
federal regulatory requirements.
Procedure 07-01-06, Temporary Staff Recruitment/Regional Campuses
Policy 07-01-03, Nondiscrimination, Equal Opportunity, and Affirmative Action
Policy 07-05-02, Conflict of Interest for Designated Administrators and Staff
Staff Handbook – Temporary Employment Status