UNIVERSITY OF PITTSBURGH PROCEDURE 07-01-06

 

CATEGORY:         PERSONNEL

SECTION:          Recruitment

SUBJECT:          Temporary Staff Recruitment/Regional Campuses

EFFECTIVE DATE:   June 11, 2007

PAGE(S):          2

 

NOTE: This procedure applies to the University’s Regional Campuses only.  A

      separate procedure exists for the University of Pittsburgh Oakland Campus.

 

I.    PURPOSE

 

      To define the process for the recruitment and employment of temporary

      staff positions at the University’s Regional Campuses.

 

II.   SCOPE

 

      This procedure applies to all temporary staff hired on or after July 1,

      2007.

 

III.  ADMINISTRATIVE RESPONSIBILITIES

 

      The regional Office of Human Resources is responsible for coordinating the

      recruitment of temporary staff employees with the recruiting departments;

      processing temporary staff requests reviewing and approving job

      descriptions, assignment duration and compensation for all temporary staff

      requests, and extending offers of temporary employment.

 

IV.   PROCEDURE

 

      Department                    1.    Establish need for temporary staff

                                          assistance.  Determine scope of

                                          request, including:

 

                                          a.    Description of job tasks to be

                                                performed

                                          b.    Skills or experience necessary

                                                to perform tasks

                                          c.    Anticipated duration of

                                                temporary need

                                          d.    Expected salary to be paid

 

                                    2.    Submit request through appropriate

                                          approval authority within the

                                          department.

 

                                    3.    Obtain proper account number for

                                          temporary staffing expenditure.

 

                                    4.    Communicate request to regional Human

                                          Resources Office Representative.

 

                                    5.    Complete selection form with

                                          designated candidate information and

                                          appropriate approvals.

 

      Regional Human

      Resources Office              1.    Perform due diligence review of

                                          temporary staff request and contact

                                          department or requestor to acknowledge

                                          receipt of request and to discuss

                                          specific details necessary for

                                          appropriate placement.

 

                                    2.    Determine if intervention from a third

                                          party agency is required to service

                                          the temporary request.

 

                                    3.    Review selected candidate references;

                                          if satisfactory extend offer of

                                          temporary employment to identified

                                          candidate, providing specific

                                          assignment details.

 

                                    4.    Notify hiring department of temporary

                                          employee hire start date.

 

                                    5.    Schedule and conduct temporary new

                                          hire orientation within the first

                                          three days of employment; review

                                          University policy and procedure for

                                          temporary staff; explain temporary

                                          payroll procedure; and collect all

                                          appropriate employment documents.

 

                                    6.    Administer payroll processing

                                          according to bi-weekly payroll

                                          schedule.

 

V.    REFERENCES

 

      Policy 07-01-06, Temporary Staff Recruitment/Regional Campuses

 

      Policy 07-01-03, Nondiscrimination, Equal Opportunity, and Affirmative

      Action

 

      Policy 07-05-02, Conflict of Interest for Designated Administrators and

      Staff

 

      Staff Handbook – Temporary Employment Status