UNIVERSITY OF PITTSBURGH PROCEDURE 07-01-06
SUBJECT: Temporary Staff Recruitment/Regional Campuses
EFFECTIVE DATE: June 11, 2007
NOTE: This procedure applies to the University’s Regional Campuses only. A
separate procedure exists for the University of Pittsburgh Oakland Campus.
To define the process for the recruitment and employment of temporary
staff positions at the University’s Regional Campuses.
This procedure applies to all temporary staff hired on or after July 1,
III. ADMINISTRATIVE RESPONSIBILITIES
The regional Office of Human Resources is responsible for coordinating the
recruitment of temporary staff employees with the recruiting departments;
processing temporary staff requests reviewing and approving job
descriptions, assignment duration and compensation for all temporary staff
requests, and extending offers of temporary employment.
Department 1. Establish need for temporary staff
assistance. Determine scope of
a. Description of job tasks to be
b. Skills or experience necessary
to perform tasks
c. Anticipated duration of
d. Expected salary to be paid
2. Submit request through appropriate
approval authority within the
3. Obtain proper account number for
temporary staffing expenditure.
4. Communicate request to regional Human
Resources Office Representative.
5. Complete selection form with
designated candidate information and
Resources Office 1. Perform due diligence review of
temporary staff request and contact
department or requestor to acknowledge
receipt of request and to discuss
specific details necessary for
2. Determine if intervention from a third
party agency is required to service
the temporary request.
3. Review selected candidate references;
if satisfactory extend offer of
temporary employment to identified
candidate, providing specific
4. Notify hiring department of temporary
employee hire start date.
5. Schedule and conduct temporary new
hire orientation within the first
three days of employment; review
University policy and procedure for
temporary staff; explain temporary
payroll procedure; and collect all
appropriate employment documents.
6. Administer payroll processing
according to bi-weekly payroll
Policy 07-01-06, Temporary Staff Recruitment/Regional Campuses
Policy 07-01-03, Nondiscrimination, Equal Opportunity, and Affirmative
Policy 07-05-02, Conflict of Interest for Designated Administrators and
Staff Handbook – Temporary Employment Status