UNIVERSITY OF PITTSBURGH \ FORM INSTRUCTION GUIDE



FORM TITLE:         REQUEST FOR DATA DOWNLOAD
NUMBER:             FORM 0077
PROCEDURE:          10-02-07



ENTER THE FOLLOWING INFORMATION WHERE INDICATED:

    1.    Name of Requester (Last, First, Middle Initial)

    2.    Requester User ID assigned by CIS for logging into  VMS
          mainframe   environment  (CAP   Logname   assigned   by
          processing  FORM 0026, Cap Project Leader  Application,
          or  User  ID assigned by processing FORM 0081,  Request
          for University Data Access.)

    3.    Department

    4.    Campus Address (Room Number and Building)  Refer to SPI
          9.

    5.    Campus Telephone (NNN-XXXX)

    6.    Electronic (EMAIL) Address, i.e., the Requester's  VAX,
          VMS Cluster User Name for electronic mail

    7.    Purposed use of the Data requested


Dataset Attributes:

    8.    Element  Number(s) of the Data requested from the  Data
          Element Dictionary

    9.    If requesting date field, express desired format (e.g.,
          MM/DD/YY, or YYYYDDMM, etc.)

   10.    DED Table Number associated with the requested Element,
          if necessary

   11.    Y  (Yes) or N (No) if requesting abbreviations of table
          codes

   12.    Y  (Yes) or N (No) if requesting descriptions of  table
          codes

   13.    Conditions under which records are to be extracted from
          database


   14.    Check   one  to  indicate  downloading  process:   LUV,
          Extract,  or Diskette (Downloading via LUV  or  Extract
          requires TSO Access on MVS)

   15.    If  selecting Data Extract, indicate desired  frequency
          of extract

   16.    If  selecting  data download to a diskette,  enter  CA-
          Dispatch drop for output

   17.    Select downloading format where appropriate: Lotus PRN,
          DBase-like, or ASCII



Authorization

   18.    Signature of Requester and Date

   19.    Signature of Dean, Director, Campus President, or  Vice
          President, as appropriate, and date

TO BE COMPLETED BY THE DATA ADMINISTRATOR:

   20.    Check to indicate if any exception apply to the use  of
          the requested data and provide comments, if necessary

   21.    Assign a Data Sensitivity Classification as established
          by  Policy  10-02-06,  Administrative  University  Data
          Security and Privacy

   22.    Indicate  the requirements for disposing of  downloaded
          data as established by Policy 10-02-06

   23.    Expiration date of approval for LUV or Extract

   24.    Signature of Data Administrator and date