UNIVERSITY OF PITTSBURGH FORM INSTRUCTION GUIDE

FORM TITLE:  ASSET TRANSFER
NUMBER:      FORM 0092
PROCEDURE:   05-10-01
DATE:        July 1, 2004 Revised


Location Transfers The “Transferred From” section should be processed
by the department currently responsible for the asset (asset releasing
department), and the “Transferred To” section by the Asset Receiving
Department.  If location transfer is within one department, the
releasing and receiving departments are the same.

Surplus Transfers The “Transferred From” section should be processed
by the department currently responsible for the asset (asset releasing
department), and the “Transferred To” section by the Property
Inventory and Disposal Department.  Assets that are not property of
the University would not be transferred to surplus.

Award Transfers The “Transferred From” section is to be completed by
the department currently responsible for the asset (asset releasing
department), and the “Transferred To” section by the Asset Receiving
Department.  An award transfer typically involves a location transfer.

EXISTING DATA (TRANSFERRED FROM) – TO BE COMPLETED BY THE ASSET
RELEASING DEPARTMENT:

1.   Three digit Building Code of the building where the asset is
     located.

2.   Room number where asset is located.

3.   Asset tag number that uniquely identifies each asset.  The field
     must always contain eight characters.

4.   Brief description of asset.

5.   Serial number of asset.

6.   Five digit department number of releasing department.

7.   Circle Y (Yes) or N (No) to indicate whether the asset is being
     transferred.

8.   Purchase Order number, if known.

9.   Comments: Explanation for the transfer.

10.  Signature, Date, and Campus extension of preparer.

11.  Signature, Date, and Campus extension of Asset Releasing
     Department head.


NEW DATA (TRANSFERRED TO) – TO BE COMPLETED BY THE ASSET RECEIVING
DEPARTMENT:

12.  Three digit Building Code of the building to where the asset is
     being transferred.

13.  Room number to where the asset is being transferred.

14.  Five digit department number to which the asset was transferred.

15.  Name of the person using the asset.

16.  Date of transfer.

17.  Additional comments, if necessary.

18.  Signature, Date, and Campus extension of individual completing
     form.

19.  Signature, Date, and Campus extension of Asset Receiving
     Department Head.


TO BE COMPLETED BY FINANCIAL RECORDS SERVICES:

20.  Acquisition date of asset.

21.  Life of asset in months.

22.  Acquisition cost, Depreciation, and Net Book Value of asset.

23.  Research Accounting Authorization, if applicable.

24.  Signature of Asset Management processor and date.