UNIVERSITY OF PITTSBURGH \ FORM INSTRUCTION GUIDE



FORM TITLE:         FACULTY/STAFF LABEL REQUEST
NUMBER:             FORM 0167
PROCEDURE:          10-01-01




ENTER THE FOLLOWING INFORMATION WHERE INDICATED.

                               GENERAL


    1.    FAIS Account Number to be charged (N-NNNNN-NNN)

    2.    Date labels are needed

    3.    Name of Requester

    4.    Requester's Campus Phone Number

    5.    Requester's Department

    6.    Five-digit department code

    7.    Requester's Campus Address (Room Number and Building)

    8.    Signature of requester and date

    9.    Signature of FAIS Account Administrator and date


                    LABEL AND LIST SPECIFICATIONS


     Check all that apply unless instructed to select only one.

   10.    Type of Label:

          Cheshire                      Able-Stick
          Mailroom Machine Applied           Adhesive Backed - Manually
                                        Applied
          Used primarily for large quantities          Recommended  for
                                        departmental use
          Not recommended for bulky items           For  Mailroom  use,
                                        limited  to  quantities   under
                                        1,000

   11.    Number of complete label sets needed

   12.    If    requesting   accompanying   name   and   address   list
          (verification  list),  indicate  whether  listing  should  be
          sorted by name, social security number, or PR number.

   13.    Number of copies of verification list needed

   14.    Requests  that  labels be returned directly to the  requester
          must  have  the  authorization  of  the  Data  Administrator,
          otherwise  the labels will be forwarded to Mailing  Services.
          Provide  an  explanation  for returning  the  labels  to  the
          requester in the comments section below.

   15.    Additional comments, if necessary


Check all that apply unless instructed to select only one.


                FACULTY/STAFF SELECTION SPECIFICATIONS


   16.    Employee  Type - For Employee Types other than those  listed,
          enter the Employee Type Code from DED Table 18322.

   17.    Independent Lists:

          Administrative  Distribution List - Administrative  Officers,
          Deans,  Directors, Department Heads: maintained by the Office
          of the Provost

          Managerial   Distribution  List  -   Managers,   Supervisors:
          Maintained by the Office of Human Resources

   18.    Employee Status (DED Table 18279)

          Active
          Sabbatical Leave
          Leave of Absence
          Terminated

   19.    Employment Status (DED Table 18323)

          Regular Full-time
          Regular Part-time
          Temporary Full-time (Staff Only)
          Temporary Part-time (Staff Only)

   20.    Address Type - Select Only One

          Campus  Address  -  Room  Number  and  Building  (Sorted   by
          building)

          Home  Address  -  Mailing address from  the  Employee  Record
          (Sorted by Zip code)

   21.    Campus(es)

   22.    Special:

          Non-Union - University of Pittsburgh employees not covered by
          a union collective bargaining agreement

          UPMC  -  University  of Pittsburgh Medical  Center:  includes
          Pittsburgh Cancer Institute, and School of Medicine (Clinical
          and Administrative)

   23.    Other Selection Criteria.  To select individual codes, attach
          a separate list.  See the following DED Tables for listing of
          codes:

          Union Codes Payroll -  DED Table 18735
          Responsibility Center Codes - DED Table 18205
          Department Codes - DED Table 18321
          Job Classification Codes - Table 18324


                           DEMOGRAPHIC DATA


For  all  employees,  Race, Sex, and Birth  date  may  be  left  blank.
Default condition is all.
Use these boxes to make individual selections only.

   24.    Race (DED Table 11020)

          Black  - having origins in any of the Black racial groups  of
          Africa

          Asian/Pacific  Islander  -  having  origins  in  any  of  the
          original peoples of the Far East, Southeast Asia, the  Indian
          Subcontinent,  or the Pacific Islands.  This  area  Includes,
          for example, China, Japan, Korea, the Philippine Islands, and
          Samoa

          American Indian/Alaskan Native - having origins in any of the
          original  peoples of North America, and who maintain cultural
          identification  through  tribal  affiliation   or   community
          recognition

          Hispanic  -  having  origins in Mexico,  Puerto  Rico,  Cuba,
          Central  or South America or other Spanish Culture or origin,
          regardless of race

          White  -  having  origins in any of the original  peoples  of
          Europe, North Africa, or the Middle East

   25.    Sex:
          Male
          Female

   26.    To  select employees of a specific age, or within a specified
          range, enter appropriate birth date(s):

          Up to and including the date specified
          After and including the date specified
          Between and including the range of dates specified.


                        SPECIAL LABEL REQUESTS


   27.    For  special  selection criteria not listed above,  attach  a
          separate sheet describing the unique specifications.