UNIVERSITY OF PITTSBURGH \ FORM INSTRUCTION GUIDE FORM TITLE: STUDENT LABEL REQUEST NUMBER: FORM 0168 PROCEDURE: 10-01-01 ENTER THE FOLLOWING INFORMATION WHERE INDICATED: 1. FAIS Account Number to be charged (N-NNNNN-NNN) 2. Date labels are needed 3. Name of Requester 4. Requester's Campus Phone Number 5. Requester's Department 6. Five-digit Department Code 7. Requester's Campus Address (Room Number and Building) 8. Signature of requester and date 9. Signature of FAIS Account Administrator and date 10. Signature of Data Administrator and date LABEL AND LIST SPECIFICATIONS Check all that apply unless instructed to select only one. 11. Type of Label: Cheshire Able-Stick Mailing Services Machine Applied Adhesive Backed - Manually Applied Used primarily for large quantities Recommended for departmental use Not recommended for bulky items For Mailing Services use, limited to quantities under 1,000 12. Indicate format of first line of label, e.g., Name: Last, First, MI/First, MI, Last; To the parents of; etc. 13. Number of complete label sets needed 14. If requesting accompanying name and address list (verification list), indicate whether listing should be sorted by name, social security number, or PR number 15. Number of copies of verification list needed 16. Address Type: Mailing Address Permanent Address Address normally used for University Home address of the student, or where the mailings. May be a local or dorm address. student's parent(s) or spouse resides. In many cases, the mailing address and permanent address are the same. In the event that the mailing address expires, mail will automatically be sent to the permanent address. 17. Requests that labels be returned directly to the requester must have the authorization of the Data Administrator, otherwise the labels will be forwarded to Mailing Services. Provide an explanation for returning the labels to the requester in the comments section below. 18. Comments Check all that apply unless instructed to select only one. STUDENT SELECTION SPECIFICATIONS Applicant Selections Applicant - Any person who completes and submits an application for admission to the University. 19. Type of applicant: Rejected - Applied for the term indicated, but not accepted by the University for admission All Admits - All accepted by the University for admission in the term indicated Admit Paid - Accepted for admission by the University and paid a deposit 20. Term or Session for which the applicants have applied 21. Undergraduate Student Applicant Type: First-time Freshmen - First-time students entering with 0 credits or College in High School credits First-year Freshmen - First-year students transferring with 1 to 30 college credits Transfer - new student entering with college credits other than College in High School credits General Data 22. Campus(es) 23. For Pittsburgh Campus Only: The two-digit code of the desired Academic Center(s) (See DED Table 18160.) When selecting all students, undergraduate and/or graduate, leave blank. 24. Academic Program Type: Primary - the academic program for registration and primary tuition assessment, and for tracking certificates, degrees, and non-degree objectives. Major field of study. Secondary - an optional academic program used for tracking certificates, degrees, and non-degree program objectives. Secondary field of study. 25. Degree Seeking - Student seeking an undergraduate or graduate degree or certificate Non-Degree Seeking - Career Development course work only 26. Academic Programs: Individual Academic Programs - enter up to five six-digit Academic Program Codes Registration Data - Active or Continuing Student Selections Active or continuing students are all students eligible to register in a given term. 27. Student Level: Undergraduate - post secondary student without a degree, or post baccalaureate student not seeking a graduate degree Graduate - Post-baccalaureate student registered as a graduate student seeking or not seeking a graduate degree. Includes First Professional Programs in the Schools of Law, Medicine, and Dental Medicine. 28. Term of admittance - To select first time undergraduate and/or graduate students within the term specified. Format YY1, YY2, YY3 29. Enrollment status: Select Only One Eligible for Registration and Not Enrolled - all new admits and continuing students who are registration ready for the desired term, but not yet registered. This data is not available until the first day of the term registration period. Eligible for Registration or Enrolled - all students eligible to register and all students enrolled for the desired term Enrolled - Only those students registered for desired term 30. Desired Term(s) of Registration. Indicating two or more will select all students with the desired registration status in Term 1 and/or Term 2 and/or Term 3. Format: NNN 31. Term Registration Status: Full-Time/Part-Time Full-Time Undergraduate students registered for 12 or more credits or the equivalent Graduate students registered for 9 or more credits or the equivalent, or a Full-Time Dissertation Study course Part-Time - credit loads less than the minimums for full-time status: 3/4 time, 1/2 time, Less than 1/2 time 32. If graduated students are to be excluded, check YES. If left blank, default will be No, and graduated students will be included in the selection. Applies to prior term requests. 33. Quality Point Average: Format N.NN - N.NN. Enter a low and high value to indicate the desired range. Select only one: Cumulative Degree QPA - the QPA associated with all University of Pittsburgh courses relevant to the student's degree goal(s) Term Degree QPA - The QPA associated with all University of Pittsburgh courses relevant to the student's degree goal(s) earned in the term specified 34. Student Level, For Degree Seeking Students Only: To select students based on the number of credits, including earned and advanced standing credits, typically applicable toward the degree goal. Demographic Data For all students, Race, Citizenship, Sex, and Birth date may be left blank. Default condition is all. Use these boxes to make individual selections only. 35. Race (DED Table 11020) Black - having origins in any of the Black racial groups of Africa Asian/Pacific Islander - having origins in any of the original peoples of the Far East, Southeast Asia, the Indian Subcontinent, or the Pacific Islands. This area Includes, for example, China, Japan, Korea, the Philippine Islands, and Samoa American Indian/Alaskan Native - having origins in any of the original peoples of North America, and who maintain cultural identification through tribal affiliation or community recognition Hispanic - having origins in Mexico, Puerto Rico, Cuba, Central or South America or other Spanish Culture or origin, regardless of race White - having origins in any of the original peoples of Europe, North Africa, or the Middle East 36. Citizenship (DED Table 1019) U.S. Citizen - A person owing allegiance to the United States of America U.S. Immigrant/Permanent Resident - One who intends to make the United States his permanent residence and who is in possession of a permanent immigration visa issued by the Department of Justice Non-Immigrant (Student, Visitor) - all aliens who have residence in a foreign country which they have no intention of abandoning and whose stay in the United States is limited to a defined period of time and a definite purpose that by its nature may be promptly accomplished Refugee - All aliens who have fled or been rejected from their country of nationality for reasons of race, religion, political opinion or war. 37. Sex: Male Female 38. To select students of a specific age or within a specified range, enter appropriate birth date(s): Up to and including the date specified After and including the date specified Between and including the range of dates specified. Graduation Selections 39. For students Graduated or Applied for graduation within the last calendar year, check one or both. Enter the two-digit year with the month to indicate the graduation date(s) desired. Format: YY To select specific degree(s), graduates with honors, etc., attach a separate sheet describing the special criteria SPECIAL LABEL REQUESTS 40. For special selection criteria not listed above, attach a separate sheet describing the unique specifications.