UNIVERSITY OF PITTSBURGH POLICY 04-01-04

CATEGORY:              FACILITIES

SECTION:                  Control and Assignment

SUBJECT:                 Use of University Athletic Facilities

EFFECTIVE DATE:   June 4, 1989

PAGE(S):                   5

I.    SCOPE

      This policy applies to all University Athletic Facilities administered by the Facilities

      Coordinator, and establishes responsibilities, priorities, and guidelines for the use of

      those facilities by members of the University community and external organizations.

II.   POLICY

                                                Administrative Responsibilities

      The Executive Vice President, or his designee, is responsible for regulating the use of

      University Athletic Facilities, with the assistance of the Facilities Usage Committee and

      the Athletic Facilities Coordinator.

      The Facilities Usage Committee, an advisory body to the Executive Vice President, (or

      his designee), is composed of one representative from each of the following administrative

      offices and University committees who are primarily concerned with the use of University

      athletic facilities:

            Athletic Department

            Physical Education Department

            Leisure Learning

            Student Affairs

           Committee Representative

            Senate Athletic Committee

            Physical Plant

      The Facilities Usage Committee is responsible for advising the Executive Vice President

      (or his designee) and the Athletic Facilities Coordinator on the development,

      implementation and interpretation of policies, regulations and procedures to govern

      optimum and safe use of University athletic facilities; regularly reviewing and evaluating

      existing policies, procedures and regulations governing the use of University athletic

      facilities and recommending revisions to the Executive Vice President (or his designee).

      The Facilities Coordinator, appointed by and responsible to the Executive Vice President

      (or his designee), is responsible for interpreting and implementing policies, procedures,

      regulations, and priorities as formulated by the Facilities Usage Committee and approved

      by the Director of Athletics; receiving and acting on requests for use of athletic facilities;

      coordinating and maintaining a master schedule for the use of athletic facilities;

      conducting research on facilities utilization patterns and maintaining current data based

      on use of facilities; mediating schedule conflicts in accordance with facility usage policy;

      and serving as the staff coordinator of the Facilities Usage Committee.

                                                                   Priorities

      Trees Hall, Playing Fields (excluding the football practice field), and Outdoor Tennis Courts

 

      In the scheduling of Trees Hall facilities, the playing fields and tennis courts, first

      consideration should be given to those programs of the University that directly benefit the

      educational and professional advancement of students.  These include, in order of priority,

      the basic instruction and undergraduate and graduate teacher education programs of the

      Department of Physical Education, followed by other programs that served the University

      community.  External groups may be accommodated on a space available basis if the

      meet the criteria defined below.

      The following priorities govern the assignment of these facilities:

      1.    Basic instruction programs

      2.   Teacher education programs

      3.   Intramural programs and recreational activities

      4.   Intercollegiate athletic programs

      5.   Leisure-Learn Programs

      6.   University Summer Sports Camps

      7.   Pitt Informal Programs

      8.   Office of Student Affairs Approved Student Organizations

      9.   External groups

      Stadium Field House and the Football Practice Field

      In the scheduling of facilities located in the Stadium and in the Field House, first priority is

      given to the intercollegiate athletic program, since these facilities were built primarily for

      this purpose.  These facilities will be made available for other programs of importance to

      the University community when not required for use by intercollegiate athletics.  The

      following priorities apply to the assignment of these facilities:

      1.   Intercollegiate athletic programs

      2.   Intramural programs and recreational activities

      3.   Basic instruction programs

      4.   Teacher education programs

      5.   University Summer Sports Camps

      6.   Leisure-Learn Programs

      7.   Pitt Informal Programs

      8.   Office of Student Affairs Approved Student Organizations

      9.   External Groups

      Indoor Tennis Courts and Practice Facility

      In Scheduling the use of the Indoor Tennis Courts and Practice Facility first consideration

      is given to the intercollegiate athletic program, since this facility was built primarily for this

      purpose.  This facility will be made available for other programs of importance to the

      University community when not required for use by intercollegiate athletics.  The following

      priorities apply to the assignment of these facilities:

      1.   Intercollegiate athletic programs

      2.   Basic instruction programs

      3.   Teacher education programs

      4.   Intramural programs and recreational activities

      5.   University Summer Sports Camps

      6.   Leisure-Learn Programs

      7.   Office of Student Affairs Approved Student Organizations

      8.   Pitt Informal Programs

      9.   External Groups

      The Facilities Coordinator shall exercise discretion in applying these priorities to insure the

      effective use of athletic facilities.

                                                        Stadium Top Lights

      These lights are to be used for intercollegiate athletic programs only.

                                  University of Pittsburgh Student Organizations

      University of Pittsburgh Student Organizations requesting the use of these facilities must

      be organizations certified by the Vice President for Student Affairs.

      Student organizations must submit their request for facilities use through the Office of

      Student Affairs.  See Procedure 04-01-03, Use of University Athletic Facilities.

                                                        Liability Insurance

      All external groups and all University Club Sport teams must present evidence of carrying

      liability insurance as specified by University Counsel.

                                              University Summer Sport Camps

      The Athletic facilities will be made available free of charge to Head Coaches of varsity

      teams to operate University approved summer sport camps.

      All financial matters pertaining to these camps must be transacted through the Business

      Office of the Athletic Department.

      All dates for the operation of summer camps must be approved in advance by the

      Facilities Coordinator.

                           Participation in University Conferences and Workshops

      All participants/guests in University sponsored conferences and workshops of four or

      more days length will be entitle to use those athletic facilities available to faculty and

      staff, but only during the time in which the facilities are available to our faculty and staff.

      Facility Passes for these persons will be issued by the Facilities Coordinator.  See

      Procedure 04-01-05, Facility Passes.

                           Use of University Athletic Facilities by External Groups

      Current athletic facility utilization patterns enjoin the University of Pittsburgh to impose

      limitations on the consideration of requests by external groups to utilize University athletic

      facilities.  The major criteria for limitation in this instance will be:

      -     Date

      -     Space availability

      -     Appropriateness of use

      Among external groups, priority is given to athletic organizations of other public

      educational institutions such as WPIAL, especially where facilities adequate to meet their

      needs are not available elsewhere. 

      All requests by external groups will be given fair and impartial evaluation.  No groups

      should assume, ipso facto, that prior utilization of University athletic facilities will guarantee

      future approval for such use.

      University athletic facilities may not be used by external groups for private fundraising

      activities for which the University is not the direct beneficiary.

      All external groups must sign and return the necessary contracts in advance of the date

      of the event.  See Procedure 04-01-04, Use of University Athletic Facilities.

      An appropriate charge will be made for use of University athletic facilities by external

      groups as determined by the Director of Athletics.

                            Recreational Use by Faculty, Staff, and Students

      University of Pittsburgh Trees Hall, Field House and Stadium facilities are available for

      faculty, staff, and student recreation.

      These facilities include:

            Basketball floors in the large gym

            Small gym

            Swimming pools

            Handball and racquetball courts

            Trees Hall weight room

            Basketball in the field house

            Field house track

            Squash courts

            Tennis courts

            Stadium track

      The Athletic Facilities Coordinator issues a schedule each term of available times for use

      of these facilities.  A valid I.D. card is required for use of all facilities.  Guests are not

      permitted in facilities, other than the pool.

III.  REFERENCE

      Procedure 04-01-04, Use of University Athletic Facilities