UNIVERSITY OF PITTSBURGH POLICY 05-02-14
CATEGORY: FINANCIAL AFFAIRS
SUBJECT: Authority for Management of Procurement
EFFECTIVE DATE: August 4, 2004
This policy affirms the authority to establish, maintain and ensure compliance of policies and
procedures in the acquisition and payment of goods and services at the University of
The Board, through bylaws and resolutions, authorizes certain officers and other individuals
who are not officers to execute
and sign contracts and other instruments on behalf of the
University of Pittsburgh. These individuals, if authorized to do so by the Board, may
delegate all or part of such authority to
any other person or persons in writing.
The Board also authorizes the delegation of purchasing authority through the Vice
Chancellor for Budget and Controller to the Purchasing Department. The Purchasing
Department establishes and maintains policies and procedures for the acquisition and
payment of goods and services for purposes of ensuring legal and ethical business
practices and safeguarding University resources through a system of internal controls.
Unless otherwise stated in the Bylaws, Board Resolution(s), or official policy, Purchasing
Department authority includes, but is
not limited to, the following for all University units and
- Establishing business practices, processes, procedures, tools, and specific methods to
be used by University units
and campuses when purchasing and paying for goods and
- Overall responsibility for obtaining the best value for purchased goods and services at
the University of Pittsburgh in terms of competitive pricing, quality, excellent service,
favorable delivery terms, and efficient ordering and payment processes.
- Delegating specific purchasing authority in writing to University units and campuses.
Delegated authority includes authorizing specific individuals, requiring appropriate
training, and establishing dollar limits and limits on the types of goods and services that
may be purchased without Purchasing Department approval.
- Responsibility for the management of suppliers, which includes supplier access to the
University community through visits, emails, fax, or any other form of communication.
- Monitoring compliance with University purchasing and payment policies and procedures.
Policy 01-03-02, Board of Trustees Authority
Policy 01-03-03, Execution of Instruments
University of Pittsburgh Bylaws
University of Pittsburgh Board Resolutions Authorizing Certain Officers and Other
Individuals Who Are Not Officers to Execute and Sign Various Documents on Behalf of the
University of Pittsburgh: February 26, 1991 and February 22, 1996