UNIVERSITY OF PITTSBURGH POLICY 05-02-15
CATEGORY: FINANCIAL AFFAIRS
SUBJECT: Required Use of Contracted Suppliers
EFFECTIVE DATE: August 4, 2004
This policy establishes the responsibilities for all persons with purchasing authority
(purchasers) regarding the use of University contracted suppliers.
The Purchasing Department is authorized to negotiate and implement University-wide
contracts that will provide the University with the overall best value for purchased goods
and services based on competitive pricing, quality, excellent service, favorable delivery
terms, and efficient ordering and payment processes.
All University units are required to use University contracted suppliers, when available, to
purchase goods and services. A listing of these suppliers is provided at
When contracted suppliers are not available for a particular commodity or service,
University purchasers must follow the University’s competitive bidding requirements (see
Policy 05-02-16), or directed or sole-source purchase justification requirements (see
When the contracted supplier and product are available on the Internet Procurement
System, all University units are required to utilize the Internet Procurement System to
execute the purchase transaction.
III. REQUIREMENTS FOR RESEARCH GRANTS AND CONTRACTS
University purchasing policies and procedures cover the purchasing requirements under
OMB Circular A-110 for grants and cooperative agreements. For research contracts,
however, there may be additional contractual requirements related to purchasing.
Research Administrators and Principle Investigators are responsible for identifying and
complying with any additional purchasing provisions, such as the Federal Acquisition
Regulations (FARs), that may be included in the terms of their research contracts. The
Purchasing Department is available to provide assistance in complying with any additional
research contract purchasing provisions.
Policy 05-02-02, Conflict of Interest and Procurement Relationships
Policy 05-02-03, Code of Ethics
Policy 05-02-14, Authority for Management of Procurement
Policy 05-02-16, Competitive Bidding
Policy 05-02-17, Directed or Sole Source Purchase Justification
Directed or Sole Source Justification Form