UNIVERSITY OF PITTSBURGH POLICY 07-01-01

CATEGORY:              PERSONNEL
SECTION:                  Recruitment

SUBJECT:                 Tables of Organization

EFFECTIVE DATE:   February 1, 1991

PAGE(S):                   2

I.    SCOPE

      This policy establishes a program for managing the distribution of employee positions

      across all responsibility centers of the University.  It applies to all regular staff, full-time

      faculty and research associates, and part-time tenure and tenure-stream faculty.

II.   POLICY

      No later than March of each year, the Office of Management Information and Policy

      Analysis will provide the responsibility center heads with two Tables of Organization for

      their respective areas.  The reports will include:

      -     Total number of positions, the dollar amounts associated with these positions, and the

            total salary supported totally or partially by University funds

      -     Total number of positions, the dollar amounts associated with these positions, and the

            total salary supported entirely by Other funds (other than University funds)

      For faculty and research associates, the total contract salary will be displayed rather than

      the annual salary.

      The President of the University will annually review the Tables of Organization for each

      responsibility center.  Once approved by the President, the Tables will represent the

      approved organization of full-time faculty, part-time tenure and tenure stream faculty,

      regular staff, and full-time research associate positions, by responsibility center, for the

      next fiscal year beginning July 1 and the following fiscal year.

      University Funds Table of Organization

      Responsibility centers are not permitted to exceed the number of faculty, research

      associate, and/or staff positions approved for the fiscal year in their University Funds

      Tables of Organization.  However, changes may be made among job classes for staff

      positions or among faculty ranks for faculty positions, as long as the funding totals do not

      exceed the approved University funding totals.  Any increase in funding which becomes

      necessary as a result of a job reclassification, must be approved through established

      procedures for requesting funding increases, prior to making the reclassification.

      Other Funds Table of Organization

      Responsibility centers are permitted to make modifications to their organizational structure

      that exceed the number of positions approved in their Other Funds Tables of Organization

      for faculty, research associates, and/or staff during the fiscal year.

      Position Funding Transfers from Other Funds to University Funds

      Responsibility centers that pay 100 percent of an employee's salary from other funding

      sources will not be permitted to transfer any percent of that salary to University funds if the

      transfer causes the unit to exceed its University funding total, without approval by the

      President for faculty and research associate positions, or by the appropriate administrative

      officer for staff positions.

      Replacement Positions

      University funded vacancies that occur in the approved Tables of Organization during the

      fiscal year as a result of terminations or resignations may be filled without further approval

      of the President for faculty and research associate positions, or by an administrative officer

      for staff positions.

      Vacancies funded totally by other than University funds that occur in the approved Tables

      of Organization during the fiscal year as a result of terminations or resignations may also

      be filled without further approval.

      New Positions

      Requests for establishing new staff, faculty, or research associate positions funded totally

      or partially by University funds in the Tables of Organization must be approved by the

      President.  See Procedure 07-01-01, Tables of Organization.

      For positions funded totally by other funds, only requests for new tenure or tenure stream

      positions must be approved by the President.

      Reclassification of Staff Positions

      Changes in the staffing requirements within a responsibility center may require revisions to

      job descriptions which may result in a reclassification of staff positions.  Reclassification is

      permitted in accordance with University Policy 07-03-01, Job Description and Position

      Classification.  Salary funds for reclassification must be available within the responsibility

      center.

      Position Monitoring

      Monitoring of the Tables of Organization will occur at least three times (March, July,

      November) throughout the fiscal year by the appropriate responsibility center heads.

III.  REFERENCES

      Procedure 07-01-01, Tables of Organization

      Policy 02-02-15, Recruitment Requests: Faculty and Research Associates

      Policy 07-01-02, Recruitment Requests: Regular Staff Positions