UNIVERSITY OF PITTSBURGH POLICY 07-01-02
SUBJECT: Recruitment Requests: Staff Positions
EFFECTIVE DATE: March 10, 1992
This policy establishes the recruitment process for all staff positions, including newly
established positions, previously approved positions, and temporary positions not filled
through the Temporary Employment Pool (TEP). Additional guidelines for staff positions
requiring search committees are delineated in Policy 07-01-05, Search Committees:
Faculty, Academic/Executive Administrators.
The Chancellor, with the recommendation of an administrative officer, reviews all requests
to establish new regular staff positions. (See Policy 07-01-01, Tables of Organization.)
Recruitment may not commence until the new position has been approved by the
appropriate administrative officer and the Chancellor, and the necessary budget funds
provided. Recruitment for any previously approved regular staff position, or any
temporary position, may be initiated by the responsibility center head without additional
approval of an administrative officer. All temporary positions require the establishment of
an assignment end date. Temporary assignments cannot exceed six months in length.
Recruitment Request and Job Description forms must be submitted for each vacancy. All
documents must be approved by the appropriate administrator. A letter of justification, a
Recruitment Request form and a Job Description form must accompany all requests to
establish new positions. (See Procedure 07-01-02, Recruitment Requests: Staff Positions.)
The Office of Human Resources is responsible for assigning a job classification title and
code to new classified staff positions based on the duties and responsibilities of the
The University Employment Centers are responsible for coordinating the recruitment of all
staff positions in accordance with Policy 07-01-03, Equal Opportunity/Affirmative Action.
To ensure the existence of equal employment opportunities, vacancies are openly
advertised. To ensure affirmative action, only University Employment Centers are
authorized to place staff position advertisements and determine appropriate placement of
the advertisements. Advertisements are placed at the expense of the recruiting
department. At the discretion of the department, responses to position advertisements
may be received directly or through the Employment Center.
The recruitment and employment of University employees is coordinated among the
University Employment Center, the department and the appropriate administrative offices.
Whenever possible, preference must be given to candidates from the Return to Modified
Work Program and transfer applicants. (See Policy 07-06-01, Return to Modified Work
Program.) The filling of vacancies with internal promotions and transfers must also follow
established policies and procedures regarding dates of employment and salary
administration. University Employment Centers are the only offices authorized by the
Chancellor to extend a bona fide offer of employment to any candidate for a staff position.
An offer of employment will be made only if a completed Staff Employment Application is
The University Employment Centers are responsible for collecting and maintaining
summary data on all applicants for staff positions in compliance with state and federal
regulatory requirements. Departments are responsible for forwarding copies of all
resumes to the appropriate Employment Center to assist in the collection of applicant data.
Procedure 07-01-02, Recruitment Requests: Staff Positions
Policy 07-01-01, Tables of Organization
Policy 07-01-03, Equal Opportunity/Affirmative Action
Policy 07-06-01, Return to Modified Work Program