UNIVERSITY OF PITTSBURGH POLICY 07-01-04

CATEGORY:              PERSONNEL

SECTION:                  Recruitment

SUBJECT:                 Employment Eligibility Verification: Immigration Reform and Control Act

EFFECTIVE DATE:   June 8, 1989

PAGE(S):                   1

I.    SCOPE

      This policy establishes that all individuals hired by the University on or after November 6,

      1986 provide documentation of authorization to work in the United States, as required by

      the Immigration Reform and Control Act of 1986 under the jurisdiction of the United States

      Department of Justice, Immigration and Naturalization Service.

II.   POLICY

      Each prospective new hire must demonstrate to the University of Pittsburgh, authorization

      to work in the United States.  Documentation for the candidate's authorization is provided

      by the U.S. Department of Justice FORM I-9, Employment Eligibility Verification.  (See

      Procedure 07-01-04, Employment Eligibility Verification: Immigration Reform and Control

      Act.)

      All discussions about offers of employment must include the stipulation that any offer is

      contingent upon the presentation of appropriate documentation.  Confirmation of

      employment offers will contain a statement which requires the employee to provide

      documentation mandated by the Act.

      Start dates for candidates can be established in advance of the first day of work. 

      However, the new employee must present verification of authorization to work in the United

      States within the first three working days.  Failure to produce appropriate documentation

      will result in immediate termination.

      The University is not required to verify the employment eligibility of a former employee

      rehired within one year of the original verification which indicated U.S. citizenship.

      The University is required to reverify employment eligibility when:

      -     The individual is an alien authorized by the Immigration and Naturalization Service to

            work in the United States but has an expiration of employment authorization date

      -     The individual applies for rehire after separation from the University for more than one

            year

      When an employee is determined to be unauthorized, or has become unauthorized,

      employment will be terminated.

      Under the Act there are no exceptions, and penalties or fines and/or imprisonment can be

      assessed against individuals as well as institutions for violating the Act, including record

      keeping requirements.

III.  REFERENCE

      Procedure 07-01-04, Employment Eligibility Verification: Immigration Reform and Control

      Act