UNIVERSITY OF PITTSBURGH POLICY 07-01-05

CATEGORY:              PERSONNEL

SECTION:                  Recruitment

SUBJECT:                 Temporary Staff Recruitment/Oakland Campus

EFFECTIVE DATE:   June 11, 2007

PAGE(S):                   2

NOTE: This policy applies to the Oakland Campus only.  A separate policy exists

              for the University of Pittsburgh Regional Campuses.

I.    SCOPE

      This policy establishes the recruitment process for and employment of all temporary staff

      positions at the Oakland Campus.

II.   POLICY

      The Office of Human Resources’ ALL•TEMPS service is responsible for recruiting,

      maintaining and assigning a qualified pool of temporary candidates to meet the short-term

      and/or sporadic staffing needs of University departments/schools, including temporary

      replacement during leaves of absence, vacation, special projects, vacancies, etc.  The

      Office of Human Resources must approve all requests to hire temporary staff personnel to

      fill temporary staffing needs of a department/school at the Oakland campus.  All temporary

      staff personnel are classified as ALL•TEMPS employees, unless designated otherwise by

      the Office of Human Resources.

      All requests to hire temporary staff must be approved prior to employment commencing. 

      The request for an ALL•TEMPS employee may be initiated by the responsibility center

      head or department management without approval of an administrative officer.  The

      request must include a job description, the anticipated assignment duration (generally not

      to exceed six months), and the proposed salary.  The Office of Human Resources is

      responsible for reviewing and approving the request to ensure the position and salary are

      in accordance with the University’s Staff Classification System Guidelines.

      The Office of Human Resources is responsible for recruiting and/or coordinating the

      recruitment of ALL•TEMPS staff in accordance with Policy 07-01-03, Nondiscrimination,

      Equal Opportunity, and Affirmative Action.  ALL•TEMPS employees must be at least 18

      years of age, whose assignment must be in compliance with the University’s nepotism

      policy (See Policy 07-05-02, Conflict of Interest for Designated Administrators and Staff). 

      ALL•TEMPS candidates must create an application in accordance with the University’s

      designated on-line employment process.  All offers of temporary employment must be

      extended by an Office of Human Resources representative.

      Any contractual relationships with third party vendors for temporary staffing placement

      must be initiated, coordinated and approved through the Office of Human Resources.

      ALL•TEMPS employees are not eligible for vacation days, personal days, sick days or

      other leaves; are not eligible for holiday pay if required to work on a University designated

      holiday; are not eligible to use the Formal Complaint Procedure; and are not covered by

      benefit insurances, other benefit programs and services, and the University’s Retirement

      Program.

      ALL•TEMPS employees are covered by Social Security and other statutory programs. 

      ALL•TEMPS employees are eligible to make an unmatched, tax-deferred contribution to

      TIAA-CREF and/or The Vanguard Group up to the extent permitted by the IRS regulations.

      ALL•TEMPS employees are not guaranteed regular employment status; however, they may

      apply for any regular position available at the University of Pittsburgh.

      Recruitment Data

      The Office of Human Resources is responsible for collecting and maintaining summary

      data on all applicants for ALL•TEMPS positions in compliance with state and federal

      regulatory requirements.

III.  REFERENCES

      Procedure 07-01-05, Temporary Staff Recruitment/Oakland Campus

      Policy 07-01-03, Nondiscrimination, Equal Opportunity, and Affirmative Action

      Policy 07-05-02, Conflict of Interest for Designated Administrators and Staff

      Staff Handbook – Temporary Employment Status