UNIVERSITY OF PITTSBURGH POLICY 10-01-01
CATEGORY: SUPPORT SERVICES
SECTION: University Mailings
SUBJECT: Name and Address Lists and Mailing Labels
EFFECTIVE DATE: August 5, 1992
This policy establishes regulations on the distribution of name and address lists and
mailing labels maintained by the University.
Name and address lists and mailing labels of University faculty, staff, students, and
alumni will not be sold or otherwise distributed to outside agencies.
All Faculty/Staff and Student Label Requests require the approval of the Data
University mailing labels of alumni are used only for official business of the University
by the Alumni Association.
The centralized maintenance and generation of University mailing labels by
Computing and Information Services for departmental use are subject to
interdepartmental charges. See Policy 10-02-12, Direct Charging for Computing and
Use of University Mailing Labels for advertising or distribution of materials for functions
external to the University must be evaluated by the Data Administrator, in consultation
with the appropriate administrative officers, to determine the cultural worthiness or
educational value of the material. If approved, the initiator of the label request must
provide a sufficient quantity of the advertising material to be distributed.
Such materials are distributed using the campus or dormitory address only. External
Mailing to the home/permanent address of non-University advertising is prohibited.
Procedure 10-01-01, Name and Address Lists and Mailing Labels