UNIVERSITY OF PITTSBURGH POLICY 10-01-01

CATEGORY:              SUPPORT SERVICES

SECTION:                  University Mailings

SUBJECT:                 Name and Address Lists and Mailing Labels

EFFECTIVE DATE:   August 5, 1992

PAGE(S):                   1

I.    SCOPE

      This policy establishes regulations on the distribution of name and address lists and

      mailing labels maintained by the University.

II.   POLICY

      Name and address lists and mailing labels of University faculty, staff, students, and

      alumni will not be sold or otherwise distributed to outside agencies.

      All Faculty/Staff and Student Label Requests require the approval of the Data

      Administrator.

      University mailing labels of alumni are used only for official business of the University

      by the Alumni Association.

      The centralized maintenance and generation of University mailing labels by

      Computing and Information Services for departmental use are subject to

      interdepartmental charges.  See Policy 10-02-12, Direct Charging for Computing and

      Information Services.

      Non-University Advertising

      Use of University Mailing Labels for advertising or distribution of materials for functions

      external to the University must be evaluated by the Data Administrator, in consultation

      with the appropriate administrative officers, to determine the cultural worthiness or

      educational value of the material.  If approved, the initiator of the label request must

      provide a sufficient quantity of the advertising material to be distributed.

      Such materials are distributed using the campus or dormitory address only.  External

      Mailing to the home/permanent address of non-University advertising is prohibited.

III.  REFERENCE

      Procedure 10-01-01, Name and Address Lists and Mailing Labels