UNIVERSITY OF PITTSBURGH POLICY 10-02-11
CATEGORY: SUPPORT SERVICES
SECTION: Computing, Information, and Data
SUBJECT: Computer Account Administrator
EFFECTIVE DATE: June 4, 1989
This policy provides for the administration of the Financial Accounting Information
System (FAIS) computer accounts that are used for acquiring Computing and
Information Systems' (CIS) computing and University Network (PittNet) services for
the following types of accounts:
- Sponsored projects (Grants)
- Commercial projects (External users)
- Carnegie Mellon University Accounts
- University students working on class, departmental, or school projects
- Faculty and Staff working on departmental projects
Responsibility center computing and information systems services budgets are
established as determined by the Provost (for academic centers), the Executive Vice
President (for the administrative centers), and the Senior Vice President for the Health
Sciences (for health centers). FAIS Administrators may allocate funds among
departments in their responsibility centers at their discretion.
Budget responsibility for the portion of the CIS budget associated with Academic
User Consulting and Academic Computing Labs has been allocated to the Provost.
Similarly, the CIS budget associated with Administrative Development Projects and
Administrative User Office Equipment has been allocated to the Executive Vice
Budget responsibility for student computing charges to the Universal Student
Computing (USC) fund has been allocated to the Office of the Provost. CIS, as agent
for the Provost, will administer and supervise the USC allocation and associated
student computer accounts. CIS is not authorized to permit application of the
Provost's USC allocation to any computer account beyond the conditions established
Funds required for computing related services that will exceed budgeted amounts for
a particular responsibility center must be requested from the appropriate senior officer
and supported with adequate justification.
FAIS Administrators and Project Leaders
FAIS Administrators and project leaders are responsible for establishing the dollar
amounts that are required for the use of CIS services.
Computing Services Rates
CIS is responsible for establishing the rates for charging for computing and
information services. If a University department outside of CIS wants to establish a
rate for a computing-related service, such rates must be reviewed and approved by
CIS in conjunction with the Office of the Comptroller prior to its use or publication. All
such rates must be developed using methodology that is consistent with that used in
the development of the rates used by CIS.
Commercial Users of CIS Services
Commercial users of CIS services are responsible for the following:
- Submitting a Purchase Order and a Federal Tax Exemption Certification (when
- Designate an individual who has authority to enter into a contract with the
University for computing services
- Obtaining a valid external CAP account from CIS
The Director of CIS in consultation with the Comptroller will recommend approval or
rejection of commercial applications for use of CIS services.
Agreements between the University and commercial users of CIS services must be
signed by the Executive Vice President, or his designate before such agreements can
be considered valid.
Use of Carnegie Mellon University Computing Facilities
- Applications for use of the computing facilities at Carnegie Mellon University must
be reviewed and approved by the Director of CIS
- Justification for use of these facilities must be provided at the time of submitting
Universal Student Computing
Each registered student is provided access to the University's academic computing
facilities for a particular student's scholastic activities. Registered students may
acquire a Universal Student Computing (USC) account from CIS/Computer Accounts
Office to enable access to the VMS and UNIX timesharing systems. The student's
computer account will be charged to the USC fund of the Office of the Provost, and is
subject to the following limitations:
- A maximum amount established by the Provost may be charged to any USC
account each term
- Part-time students are limited to 40% of the maximum allocation of that permitted
for full-time students
- A maximum amount of the allocation per term, established by the Provost, is
allowed for printing
- Any USC account will be suspended if the CIS office has reasonable grounds to
suspect that the account is being used for improper purposes, or that it is being
used by someone other than the student to whom it was assigned. Exceptions
must be authorized in writing to CIS, from the Provost or his authorized designate.
Improper use of mainframe accounts will result in the filing of a complaint against
the student with the Student Judicial Board.
Students whose computer needs are not met by the maximum amount established by
the Provost may exercise any of the following alternatives:
- Class Account - Upper level Computer Science or Engineering courses that are
"computer intensive", and require more computing than permitted on a USC
account may be given another computer account funded by the teaching
department. The account must be supervised and under the restrictions and/or
limitations imposed by the course instructor.
- Research Project Account - Research projects requiring computing time in
excess of the USC limits will be provided an account for this purpose through the
department and supervised by the research project director.
- Special Account - When difficulty is experienced with the USC account limitations
for any other reasons, (e.g., the student is enrolled in several computer courses
that require computer use, but none is considered to be "computer intensive"; or,
an independent study project requires extra computing), another computer
account should be requested from the department or school to set up, fund, and
supervise for the additional work, with the understanding that such requests may
The Office of the Provost will accept and consider well- documented appeals for
supplementary CIS allocations to departments that experience the need to support
student computing beyond the scope of the initial 1988-89 departmental allocation.
These needs will constitute legitimate grounds for allocation requests for future
Policy 10-02-12, Direct Charging for Computing and Information Systems Services
Policy 10-02-13, University Network