UNIVERSITY OF PITTSBURGH PROCEDURE 02-01-03
CATEGORY: ACADEMIC AFFAIRS
SECTION: Academic Programs
SUBJECT: Course Inventory
EFFECTIVE DATE: August 10, 1988
To provide the steps necessary for maintaining a University wide Course Inventory, and
the guidelines for initiating new courses or substantial changes to existing courses.
This procedure is institutional based, and applies to courses across the entire University
including all campuses.
III. ADMINISTRATIVE RESPONSIBILITIES
Department Chairmen are responsible for submitting requests for new courses or
substantial changes to existing courses within their departments to the appropriate dean
or campus president.
The Dean/Campus President will review all requests, and submit approved request to the
Office of the Provost.
The Office of the Provost will forward all courses approved by the Provost to the Registrar.
The Registrar will audit all requests for completeness and prepare the information for
Program/Department 1. Initiate new course or substantial changes to existing
Department Chairman 2. Prepare FORM 0019, Course Inventory Update
(Exhibit A), and FORM 0020, Course Inventory
Abstract (Exhibit B), as instructed in the Forms
3. Submit completed FORM 0019, and FORM 0020 to
the appropriate dean/campus president.
Dean/Campus President 4. Review all requests, indicate approval by signing FORM
0019 and FORM 0020, and submit forms to the Office
of the Provost.
Office of the Provost 5. Review, indicate approval by signing Form 0019 and
0020, and forward original copy to the Registrar.
Registrar 6. Audit all requests for completeness and prepare the
information for implementation employing the following
a. Review course number and level with other term
data for inconsistencies.
b. Analyze the course abstract and approve the
appropriate title to be used in the "Schedule of
Classes" and on the student's academic record.
Abbreviations used in the course title are to
conform with the established Course Abbreviation
c. Maintain an inventory of all courses so that those
course numbers which have been identified as
inactive in the Course Inventory are not reused for
a period of at least ten years.
d. Screen all requests for changes in course abstracts
and abbreviated course title to insure that
no duplicates are submitted.
e. Contact the appropriate dean/campus president
to resolve any problems that arise.
Exhibit A - FORM 0019, Course Inventory Update
FORM 0019 Form Instruction Guide
Exhibit B - FORM 0020, Course Inventory Abstract
FORM 0020 Form Instruction Guide
Policy 02-01-03, Course Inventory