UNIVERSITY OF PITTSBURGH PROCEDURE 02-01-03

CATEGORY:              ACADEMIC AFFAIRS

SECTION:                  Academic Programs

SUBJECT:                 Course Inventory

EFFECTIVE DATE:   August 10, 1988

PAGE(S):                   2

I.    PURPOSE

      To provide the steps necessary for maintaining a University wide Course Inventory, and

      the guidelines for initiating new courses or substantial changes to existing courses.

II.   SCOPE

      This procedure is institutional based, and applies to courses across the entire University

      including all campuses.

III.  ADMINISTRATIVE RESPONSIBILITIES

      Department Chairmen are responsible for submitting requests for new courses or

      substantial changes to existing courses within their departments to the appropriate dean

      or campus president.

      The Dean/Campus President will review all requests, and submit approved request to the

      Office of the Provost.

      The Office of the Provost will forward all courses approved by the Provost to the Registrar.

      The Registrar will audit all requests for completeness and prepare the information for

      implementation.

 IV. PROCEDURE

      Program/Department                 1.    Initiate new course or substantial changes to existing

                                                                course.

      Department Chairman               2.    Prepare FORM 0019, Course Inventory Update

                                                                 (Exhibit A), and FORM 0020, Course Inventory

                                                                 Abstract (Exhibit B), as instructed in the Forms

                                                                 Instruction Guide.

                                                         3.    Submit completed FORM 0019, and FORM 0020 to

                                                                the appropriate dean/campus president.

      Dean/Campus President           4.    Review all requests, indicate approval by signing FORM

                                                                0019 and FORM 0020, and submit forms to the Office

                                                                of the Provost.

      Office of the Provost                  5.    Review, indicate approval by signing Form 0019 and

                                                                0020, and forward original copy to the Registrar.

      Registrar                                    6.    Audit all requests for completeness and prepare the

                                                                information for implementation employing the following

                                                                criteria:

                                                                a.   Review course number and level with other term

                                                                      data for inconsistencies.

                                                                b.   Analyze the course abstract and approve the

                                                                      appropriate title to be used in the "Schedule of

                                                                      Classes" and on the student's academic record.

                                                                       Abbreviations used in the course title are to

                                                                      conform with the established Course Abbreviation

                                                                      Dictionary.

                                                                c.   Maintain an inventory of all courses so that those

                                                                      course numbers which have been identified as

                                                                      inactive in the Course Inventory are not reused for

                                                                      a period of at least ten years.

                                                                d.   Screen all requests for changes in course abstracts

                                                                      and abbreviated course title to insure that

                                                                      no duplicates are submitted.

                                                                e.   Contact the appropriate dean/campus president

                                                                      to resolve any problems that arise.

V.   EXHIBITS

      Exhibit A - FORM 0019, Course Inventory Update

      FORM 0019 Form Instruction Guide 

      Exhibit B - FORM 0020, Course Inventory Abstract

      FORM 0020 Form Instruction Guide

VI.  REFERENCE

      Policy 02-01-03, Course Inventory