UNIVERSITY OF PITTSBURGH PROCEDURE 02-01-05
CATEGORY: ACADEMIC AFFAIRS
SECTION: Academic Programs
SUBJECT: International Inter-institutional Academic Agreements
EFFECTIVE DATE: May 7, 2004 Revised
To outline the process for the execution and tracking of all international inter-institutional
This procedure applies to any agreement 1) between the University of Pittsburgh and one
or more foreign governments and/or universities or other organizations domiciled outside
the United States, regarding the use of the University’s faculty, student, library, or other
research or instructional resources, or 2) that commits the University of Pittsburgh to the
deployment of faculty, student, library, or other research or instructional resources outside
of the United States.
Agreements governed by this procedure include, but are not limited to, friendship
agreements and memoranda of understanding (with or without financial obligations);
program-specific linkages with or without financial obligations (e.g., a library access or
exchange program, an internship, a language program, a training program, a field research
program); and institutional
linkages that commit the University to broad-based programs
and/or exchanges with associated financial obligations (e.g., faculty and student exchanges,
joint research projects).
III. ADMINISTRATIVE RESPONSIBILITIES
The Chancellor exercises final approval of all international inter-institutional academic
The Provost or the Senior Vice Chancellor for Health Sciences, as appropriate, reviews and
approves all international inter-institutional academic agreements involving their respective
chancellor areas, prior to submission to the Chancellor.
University Counsel is responsible for reviewing all proposed contracts and agreements to
which the University is to be a party, and ensuring that the legal rights and responsibilities
the University and its employees are protected.
The Office of International Services (OIS) is responsible for reviewing all proposed
international inter-institutional agreements to ensure that the agreements do not conflict
current U.S. immigration laws/regulations and are able to be
fully facilitated by OIS.
The University Center for International Studies (UCIS) is responsible for coordinating and
facilitating the development and
implementation of international agreements, serving as the
repository for original copies of international agreements, and maintaining a campus-wide
accessible computer database of all
international agreements, historic and current.
University schools and departments, before entering into or negotiating any international
agreement, as described above, are responsible for completing and forwarding to UCIS,
FORM 0194 PITT
5026, International Agreement Routing Form.
Initiator (Faculty or Staff) 1. At the earliest stages of conceptualization of an
international opportunity, complete FORM 0194 PITT
5026, International Agreement Routing Form (Exhibit A),
2. Prior to acquiring approval signatures, forward the form
to UCIS for review, together
with a draft of the proposed
Note: UCIS maintains and regularly updates a variety of
models of agreements for use in drafting new
agreements. These models are available from UCIS to
all members of
the University community upon
UCIS 3. Confirm that the agreement passed the preliminary review,
or that problems uncovered during the preliminary review
have been corrected.
4. If approved, sign and return form to the originating faculty
or staff member.
Initiator 5. Secure the required approvals as indicated in the
Authorization section of FORM 0194 PITT 5026,
Agreement Routing Form.
Note: UCS will work with the faculty member and other
parties to expedite all subsequent reviews and
necessary adjustments for completion of the routing
and the final execution of the
Generally, agreements should be submitted to General
Counsel only after they have been approved in substance
the chief administrator
responsible for the subject
matter of the agreement. (See Policy 01-05-01, Legal
6. Upon final execution of the agreement, forward the
original Routing Form and
finalized agreement to UCIS
for inclusion in the database.
UCIS 7. Incorporate agreement into the International Agreement
database to facilitate both the preliminary reviews of
subsequent proposed agreements and to provide
information to University administrators, upon request,
about the University’s international commitments and
Policy 02-01-05, International Inter-institutional Academic Agreements
Exhibit A - FORM 0194 PITT 5026, International Agreement Routing Form
University of Pittsburgh of the Commonwealth System of Higher Education - BYLAWS,
Article IV, “Execution of Instruments,” adopted by the Board of Trustees, January 14, 1969,
Policy 01-03-03, Execution of Instruments
Policy 01-05-01, Legal Services