UNIVERSITY OF PITTSBURGH PROCEDURE 02-02-16

CATEGORY:             ACADEMIC AFFAIRS
SECTION:                 Faculty Appointment and Tenure
SUBJECT:                Certification of English Language Fluency for Teaching
EFFECTIVE DATE:   March 29, 1991
PAGE(S):                    3

I.    PURPOSE

      To define the process for evaluating the English language fluency of all individuals

      hired to teach and for certifying to the Department of Education of the Commonwealth of

      Pennsylvania that those individuals specified by the English Fluency in Higher Education

      Act, and who are hired subsequent to September 7, 1990, are fluent in the English

      language.

II.   SCOPE

      This procedure applies to all full-time, part-time, and visiting faculty, including teaching

      assistants and teaching fellows (TA/TFs), instructional staff, and other academic

      employees who teach at either the undergraduate or graduate level.  Individuals whose

      work is limited to courses in which the primary language of instruction is not English are

      not required to demonstrate fluency in the English language.

III.  ADMINISTRATIVE RESPONSIBILITIES

      Academic Centers and Departments are responsible for determining that all individuals

      hired to teach are sufficiently fluent in the English language for effective communication

      with the student who will take courses in the department or academic center.

      The Academic Dean or Department Chair is responsible for completing a Certification of

      English Language Fluency for Teaching form to certify that the appointee is certified to

      teach, certified for laboratory instruction only, not certified to teach, or exempt from

      certification as specified by Policy 02-02-16, Certification of English Language Fluency

      for Teaching.

      The Office of the Provost is responsible for approving the test administered by the

      English Language Institute (ELI) to non-native speaking TA/TFs and for establishing, in

      consultation with ELI, minimum scores acceptable to permit a TA/TF to teach.

      The English Language Institute (ELI) is responsible for constructing a test, approved by

      the Office of the Provost, designed to assess spoken English and administering the test

      to new TA/TFs who are not native speakers of English.

      Computing and Information Services (CIS) is responsible for the data entry of certification

      data.

      The Office of Management Information and Policy Analysis (MIPA) is responsible for

      generating reports listing all individuals who teach and their respective certification codes,

      and providing those reports to the Office of the Provost by August 15 of each year for the

      prior Summer, Fall, and Spring Terms.  By September 1 of each year, MIPA will file with

      the Department of Education a certification stating that all individuals specified by the

      English Fluency in Higher Education Act, hired either since the effective date of the Act or

      hired subsequent to the last annual certification, are fluent in the English language.

IV.  PROCEDURE

      A.   Assessment of Faculty, Instructional Staff, and Other Academic Employees

            Academic Center/

            Department                           1.   Determine internal guidelines for conducting

                                                                interviews to evaluate the English language fluency

                                                                of all full-time, part-time, and visiting faculty,

                                                                instructional staff, and other academic employees

                                                                hired to teach.

                                                          2.   Before an individual teaches a class, evaluate their

                                                                English language fluency through two personal

                                                                interviews following established internal guidelines.

                                                                a.   One interview must be conducted by the

                                                                      academic dean or the department chair

                                                                b.   One interview must be conducted by a senior

                                                                      member of the faculty

                                                          3.   Conduct further evaluation, if necessary, such as a

                                                                professional presentation before peers, which

                                                                simulates as closely as possible a teaching situation.

                                                          4.   Grant teaching assignments only to individuals

                                                                demonstrating a sufficient level of oral mastery of

                                                                English for effective communication with students.

                                                          5.   Certify that a determination of English language

                                                                fluency has been made following Procedure C,

                                                                Certification of English Language Fluency.

      B.   Assessment of Teaching Assistants and Teaching Fellows

            Academic Center/

            Department                           1.   Before assigning TA/TFs who are not native speakers

                                                                of English to teach a lecture, recitation, or laboratory,

                                                                arrange for a test of the individual's spoken English to

                                                                be administered by the English Language Institute

                                                                (ELI).

            ELI                                         2.   Administer the test specified by the Office of the

                                                                Provost.  Forward the test scores to the appropriate

                                                                academic center/department, together with the

                                                                established minimum acceptable score.

                                                          3.   Provide required remediation in the form of tutoring or

                                                                a class to any TA/TF realizing an unsatisfactory score.

            Academic Center/

            Department                          4.   Grant teaching assignments only to individuals

                                                                passing the test with satisfactory scores.

                                                                Note: Academic centers or departments may demand

                                                                higher scores than the established minimum.

                                                          5.   Certify that a determination of English language

                                                                fluency has been made following Procedure C,

                                                                Certification of English Language Fluency.

      C.  Certification of English Language Fluency

            Academic Dean/

            Department Chair                 1.   Complete and sign FORM 0132, Certification of

                                                                English Language Fluency for Teaching (Exhibit A),

                                                                indicating whether the appointee is certified to teach,

                                                                not certified to teach, certified for laboratory instruction

                                                                only, or exempt from certification.

                                                          2.   Forward the original (white) and gold copy of FORM

                                                                0132 to the Office of Faculty Records with the

                                                                appointment form.  Retain pink and yellow copy for

                                                                academic center/department personnel files.

            Faculty Records                   3.   Verify that each Appointment Form is accompanied

                                                                by FORM 0132, Certification of English Language

                                                                Fluency for Teaching.

                                                          4.   Batch and forward the white copies of FORM 0132 to

                                                                CIS for data entry and retain gold copies.

            CIS                                        5.   Enter the certification data into the data file, and

                                                                return the white copies of FORM 0132 with a batch

                                                                edit list to the Office of Faculty Records.

            MIPA                                      6.   By August 1 of each year, match the certification file

                                                                with the Faculty Activity Reporting system and

                                                                generate two reports as follows:

                                                                a.   One listing all individuals who taught with the

                                                                      corresponding certification code of "Y" - Certified

                                                                b.   The other listing all individuals who taught with

                                                                      corresponding certification codes of "N" - Not

                                                                      Certified, "L" - Certified for laboratory instruction

                                                                      only, or "E" - Exempt from certification

                                                          7.   Forward the reports to the Office of the Provost no

                                                                later than August 15 of each year.

                                                          8.   By September 1 of each year, file a certification with

                                                                the Department of Education stating that all

                                                                individuals specified by the English Fluency in Higher

                                                                Education Act, hired to teach subsequent to

                                                                September 7, 1990, or hired subsequent to the last

                                                                annual certification, are fluent in the English language.

V.   EXHIBIT

      Exhibit A, FORM 0132, Certification of English Language Fluency for Teaching

VI.  REFERENCE

      Policy 02-02-16, Certification of English Language Fluency for Teaching