UNIVERSITY OF PITTSBURGH PROCEDURE 04-01-05
SECTION: Control and Assignment
SUBJECT: Facility Passes
EFFECTIVE DATE: June 4, 1989
PAGE (S): 3
To define the steps for requesting, issuing, and distributing University facility passes.
This procedure includes:
- The appropriate use of facility passes
- Collection of expired passes
- Confiscation of misused passes
III. ADMINISTRATIVE RESPONSIBILITIES
The Public Safety Office has overall responsibility for the administration of University
The Regional Campus Security Office is responsible for the distribution of facility passes
at the regional campuses.
Facility Pass Temporary permit issued to non-University personnel for access to
approved University facilities for one event, for the duration of one program, or for
A. Requesting Facility Passes
Department or Program 1. File a request for facility passes two weeks prior
to the specific need by memorandum to the
Department of Public Safety, to include the
a. The reason the facility pass is needed
b. Program title
c. Program length
d. Program location
e. Sponsoring department and account number
f. Number of program participants
g. Name and address of each participant
h. Name, address and telephone number of
person to contact in the event of an
emergency (required for each participant)
B. Issuing Facility Passes
Public Safety 1. Review and approve facility pass requests.
2. Coordinate access to buildings and University
services as required.
3. Issue facility pass.
C. Recovery of Facility Passes Upon Termination From University Association
Department or Program 1. Collect facility passes at the time of termination
from University association.
2. Return the recovered facility passes to the
Department of Public Safety.
3. Notify the Department of Public Safety of all
facility passes that were not returned.
D. Confiscation of Facility Passes
Department or Program 1. Confiscate facility passes under the following
a. When presented by other than the individual
to whom it was issued.
b. When the facility pass is inactive.
c. When it is determined that the facility pass is
being used improperly.
E. Critique and Follow-up Regarding Events for which Facility Passes were Issued
At the conclusion of the scheduled event, upon recovery of Facility Passes, the Public
Safety Department is interested in hearing from concerned individuals or groups who
would object to future passes being issued to the same individual or organization. The
objections must be based on cause, e.g., misuse of the facility pass; specific
problems experienced at the event; violation of University policies regarding the use
of University facilities.
Objecting Person 1. Forward, by letter, a list of objections, to the
Director of Public Safety.
The letter must be signed by the objecting
Public Safety 2. Retain the objections as part of the
administrative file, to be considered in any future
requests for facility passes by the person or
Policy 04-01-05, Facility Passes