UNIVERSITY OF PITTSBURGH PROCEDURE 04-05-03
SECTION: Food, Alcohol, Tobacco
EFFECTIVE DATE: September 25, 2007 Revised
To provide a “smoke-free” environment inside all University of Pittsburgh owned and
leased facilities, within 15 feet of all University building primary entrances and HVAC
intake vents, and within all University owned or leased vehicles. Also, to provide a
process for requesting the establishment of “Designated Smoking Areas,” only as an
exception to the University Smoking Policy, and for the approval and posting of all signs
related to smoking.
This procedure applies to all University of Pittsburgh owned and leased facilities and
vehicles, as well as within 15 feet of all University building primary entrances and HVAC
III. ADMINISTRATIVE RESPONSIBILITIES
The Department of Environmental Health and Safety is responsible for interpretation and
campus wide-awareness of the University Smoking Policy, as well as for coordinating
requests for the approval of “Designated Smoking Areas,” and ensuring that requested
smoking areas and signs meet the required specifications.
All University faculty and supervisory staff are responsible for the enforcement of the
University Smoking Policy within their respective areas of responsibility.
Department or School administrators are responsible for determining the need and as
necessary formulating requests for “Designated Smoking Areas.” Department or School
administrators are also responsible for funding any requested “Designated Smoking
Areas,” after receiving the required approval described in this procedure.
The Office of Facilities Management is responsible for ensuring that all signs comply with
the specifications required by the University and applicable City and County ordinances.
Administrator 1. Evaluate the need for “Designated Smoking
Areas” within your unit/space of operation.
2. If necessary, determine a location for a
“Designated Smoking Area” within your unit/
space of operation. Note: where multiple
Departments/Schools are situated together, a
consensus must be obtained prior to the formal
3. Request the approval of the appropriate
Responsibility Center Leaders (multiple RC
leaders where appropriate).
4. If approved by the Responsibility Center
Leaders(s), forward the request in writing to the
Director of Environmental Health and Safety for
review and consideration.
Health and Safety 5. Assess the need and the requested location for
a "Designated Smoking Area" to determine if
the need and the area meets the required
specifications including but not limited to:
a. The requested area is physically separated
from "non-smoking" areas (within campus
buildings and outside, not within the 15 feet
of a primary entrance and HVAC intake
b. The ventilation is adequate to prevent
contamination of air in a "non-smoking"
area, as evidenced by a discernible odor.
6. If approved, notify the appropriate Responsibility
Center Leader(s) and the Office of Facilities
Management in writing.
Office of Facilities
Management 7. Following approval and authorization by the
Director of Environmental Health and Safety,
design and provide a cost estimate to the
Responsibility Center Leader for “Designated
Smoking Area” signage and all other
construction related costs.
and Safety 8. Maintain a list of all “Designated Smoking
Areas” to include the location and the
Office of Facilities
Management 9. Provide “No Smoking” signs, wherever
appropriate, ensuring compliance with the
University of Pittsburgh Smoking Policy and
Procedure and applicable City and County
Policy 04-05-03, Smoking