UNIVERSITY OF PITTSBURGH PROCEDURE 07-01-03

CATEGORY:              PERSONNEL
SECTION:
                 Recruitment
SUBJECT:
                Nondiscrimination and Anti-Harassment
EFFECTIVE DATE:
  September 21, 2012 Revised
PAGE(S):
                  3

I.    SCOPE

      This document establishes procedures pertaining to the University’s prohibition against

      discrimination and harassment, as fully set forth in the University of Pittsburgh’s

      Nondiscrimination Policy 07-01-03 and the University’s Anti-Harassment Policy Statement. 

      Excepted from the scope is the University’s Sexual Harassment Policy, for which the policy and

      procedure are set forth at 07-06-04.

II.   NONDISCRIMINATION AND ANTI-HARASSMENT PROCEDURE

      Any faculty, staff, or student who believes that he or she has been the victim of discrimination or

      harassment in violation of the University’s Nondiscrimination Policy or Anti-Harassment Policy

      Statement should contact his or her department chair, dean, director, immediate supervisor, or

      one of the persons identified at the end of this document.  Individuals have the right to raise

      issues of discrimination or harassment without fear of retaliation.  Complaints may be handled

      by the person/office receiving the complaint or referred to another appropriate office within the

      University.

      All complaints, whether informal or formal, verbal or written, must be given serious, impartial

      and timely consideration.  Not every act or expression that might be offensive to an individual or

      group will be considered a violation of the Nondiscrimination Policy or the Anti-Harassment

      Policy Statement.  Whether a specific act is a violation of policy will be determined on a case-

      by-case basis, with due consideration for the protection of individual rights, freedom of speech

      and academic freedom.  While every effort will be made to protect the privacy of all parties,

      confidentiality cannot be guaranteed.

      If a matter is not resolved informally, a prompt investigation will be undertaken by the appropriate

      office.  In addition to the complainant and the accused, appropriate administrative personnel will

      be notified of the findings of the investigation.

      If the investigation concludes a violation of University policy has occurred, a chair, dean, director,

      supervisor or head of a responsibility center should initiate action within thirty (30) days of

      receiving the findings and recommendations of the investigating office.  The complainant and

      the accused will be informed when action has been taken.

      If an individual is found to have violated the University’s non-discrimination policy and/or anti-

      harassment policy statement, prompt steps will be taken that are reasonably calculated to stop

      the discriminatory conduct or harassment and, depending on the seriousness of the violation,

      the violator may be subject to disciplinary sanctions, including by not limited to, oral or written

      warning, required education program, mandatory counseling, reprimand, suspension (with or

      without pay), reassignment of responsibilities, termination of employment or expulsion from the

      University.  If it is found that the complaint is without reasonable foundation, the parties will be

      so informed and will also be informed that no further action is warranted.  All parties will be

      advised that retaliation is prohibited against any person who makes a claim of discrimination or

      harassment or provides information in an investigation of discrimination or harassment.  A

      record of the findings, recommendations, and the action taken must be kept in the unit that

      handled the complaint.

      Once a complaint has been reviewed and/or investigated as noted above, the determination of

      the chair, dean, director, head of responsibility center or supervisor may be appealed by the

      complainant or the accused as described below.

III.  APPEAL PROCEDURE

      The findings of an investigation and the actions of a chair, dean, director, head of responsibility

      center or supervisor may be appealed within thirty (30) days.  Appeals must be submitted in

      writing to the appropriate senior officer of the University, i.e., the Provost or Senior Vice

      Chancellor for the Health Sciences in complaints where a faculty member is the accused, the

      Executive Vice Chancellor in complaints where a staff member is the accused, or the Vice

      Provost and Dean of Students where a student is the accused.  The senior officer has thirty (30)

      days to respond to the appeal.  Decisions of the senior officer are final.

      Once a written appeal has been filed according to this procedure, the same appeal may not be

      filed through an alternative procedure within the University.

IV.  FOR ADDITIONAL INFORMATION ON HOW TO PROCEED OR ON THIS PROCEDURE

      PITTSBURGH CAMPUS

      Faculty, Staff or Students                                         Graduate Students/Postdocs

      Carol W. Mohamed                                                      Alberta M. Sbragia

      Office of Affirmative Action                                           Vice Provost for Graduate Studies

        Diversity and Inclusion                                                801 Cathedral of Learning

      Director, (Title IX, 504 and ADA Coordinator)              412-624-2137

      412 Bellefield Hall                                                        

      412-648-7860

      Faculty                                                                         Students - Undergraduate

      Carey D. Balaban                                                         Deborah Walker

      Vice Provost for Faculty Affairs                                    Student Conduct Officer

      826 Cathedral of Learning                                            738 William Pitt Union

      412-624-5749                                                               412-648-7910

      Staff

      John Greeno

      Associate Vice Chancellor

      Office of Human Resources

      117 Craig Hall

      412-624-4645

      REGIONAL CAMPUSES

      Bradford Campus                                                      Greensburg Campus

      Liza Greville                                                                 Faculty

      202 Hanley Library                                                       Martha Koehler

      814-362-5121                                                              129 Powers Hall

                                                                                           724-836-9993

      Johnstown Campus                                                      

      Laura Perry-Thompson                                               Staff

      UPJ Outreach                                                              Karen Antoniak

      114 Blackington Hall                                                    Director of Human Resources

      814-269-7070                                                              108 Lynch Hall

                                                                                           724-836-7116

      Titusville Campus                                                         

      Shelly L. Proper                                                           Students

      Director of Counseling/Student Development             R. Leigh Hoffman

      Office of Student Affairs                                               Assistant Dean Student Services

      814-827-4465                                                               219 Chambers Hall

                                                                                           724-836-9954

V.   FOR COUNSELING SERVICES

      Faculty and Staff Assistance Program                       University Counseling Center

      504 Medical Arts Building                                            334 William Pitt Union

      (412) 647-3327 or (800) 647-3327                              (412) 648-7930

      Robert J. Yaskanich

      121 Blackington Hall

      Johnstown Campus

      814-269-7118

VI.  REFERENCES

      Policy 07-01-03, Nondiscrimination, Equal Opportunity, and Affirmative Action

      Policy 07-06-04, Sexual Harassment