UNIVERSITY OF PITTSBURGH PROCEDURE 09-01-03

CATEGORY:        STUDENT AFFAIRS
SECTION:         University Grading
SUBJECT:         Grading Options
EFFECTIVE DATE:  December 17, 2002 Revised
PAGE(S):         2

I.   PURPOSE

     To outline the process for selecting grade options or requesting
     audit of a course, in accordance with the University grading
     system.

II.  SCOPE

     This procedure applies to all undergraduate courses for which
     grade options are available.  Procedures for graduate courses are
     established by the individual academic centers offering the
     course.

III. ADMINISTRATIVE RESPONSIBILITIES

     The Instructor may choose to offer a course under one of the
     available grade options established by Policy 09-01-03, Grading
     Options, in accordance with the policies of the academic program
     and center offering the course.  The instructor is also
     responsible for approving all requests to audit the course.

     Academic Advisors are responsible for reviewing a student's
     program of study and determining if the grade option/audit
     request is consistent with the student's degree goals.

     A Representative of the Academic Center offering the course
     (e.g., representative of the academic dean, department chair) is
     responsible for approving grade option and audit requests and
     forwarding the Grade Option/Audit Request for an Undergraduate
     Course forms to the Office of the University Registrar no later
     than noon on the next business day of the deadline date listed
     below:

     TERM/SESSION               STUDENT DEADLINE
     Fall and Spring Terms      End of the 4th week of the term
     Summer Term                End of the 4th week of the term
     Summer 12 week             End of the 3rd week of the session
     Summer 6 week 1 and 2      By Wednesday of the 2nd week of the
                                session
     Summer 4 week 1, 2 and 3   End of the 1st week of the session

     The Office of the University Registrar is responsible for
     processing Undergraduate Grade Option/ Audit Request forms.

IV.  PROCEDURE

     A.   Requesting Grade Options or Course Audit for Undergraduate
          Courses

          Student             1.   Meet with an academic advisor
                                   to determine the feasibility or
                                   merit of taking a course consistent
                                   with your program of study on an
                                   other than a letter grade basis.

                              2.   By the deadline date established by
                                   the academic center offering the
                                   course, complete and sign FORM
                                   0084, Grade Option/Audit Request
                                   (Exhibit A), provided by the
                                   academic center.

                                   a.   For Audit Requests, obtain the
                                        signature of the instructor
                                        before submitting FORM 0084 to
                                        the academic center.

          Representative
          of the Academic
          Center Offering
          the Course          3.   Verify that the course selected
                                   can be taken on other than a letter
                                   grade basis or on an audit basis.

                              4.   If approved, sign the Grade
                                   Option/Audit Request.

                              5.   Forward the white (original) copy
                                   to the Office of the University
                                   Registrar and the issue pink copy
                                   to the student.  Retain the yellow
                                   copy on file in the academic
                                   center.

          University
          Registrar           6.   Process Grade Option/
                                   Audit Request forms.

V.   EXHIBIT

     Exhibit A - FORM 0084, Grade Option/Audit Request
     Form Instruction Guide

VI.  REFERENCE

     Policy 09-01-03, Grading Options

     Policy 09-01-01, Grading System