UNIVERSITY OF PITTSBURGH PROCEDURE 09-03-01

CATEGORY:         STUDENT AFFAIRS
SECTION:          Financial Aid
SUBJECT:          Tuition Exchange Scholarship Fund
EFFECTIVE DATE:   December 8, 2006 Revised
PAGE(S):          4

I.    PURPOSE

      To outline the application and selection process for the Tuition Exchange 
      (TE) Scholarship Program.

II.   SCOPE

      This procedure applies to the following University employees with a least 
      one year of full-time service, as defined by the date(s) of full-time hire 
      in the Office of Human Resources or Faculty Records.

      -     Full-time faculty members, faculty librarians, research associates, 
            chaplains, and ROTC faculty

      -     Regular full-time staff included in the University Staff 
            Classification and Pay Plan

III.  ADMINISTRATIVE RESPONSIBILITIES

      The Office of Admissions and Financial Aid is responsible for 
      administering the Tuition Exchange Scholarship Program and designating a 
      Tuition Exchange Liaison Officer.

      The University of Pittsburgh Tuition Exchange Liaison Officer, as the 
      sponsoring institution, is responsible for certifying the student's 
      eligibility to participate in the Tuition Exchange Scholarship Program, 
      managing the selection process, and recertifying eligibility of TE 
      scholarship recipients before the beginning of each academic year.  As the 
      host institution, the TE Liaison Officer is responsible for selecting 
      applicants from member institutions for participation in the program, 
      providing specific information regarding the value of the TE scholarship 
      and conditions regarding eligibility for renewal.

      The Tuition Exchange Committee comprised of members from the Staff 
      Association Council (SAC) and the Senate Health and Welfare Committee, in 
      consultation with the Tuition Liaison Officer, will apply additional 
      limitations beyond the length of service criteria, if necessary, when the 
      number of applicants exceed available space.

      Tuition Exchange is responsible for recording exchange scholarships, and 
      providing member institutions with annual reports summarizing the number 
      of available scholarships, based on the member's participation in the 
      program.

IV.   PROCEDURE

      University of Pittsburgh as the Sponsoring Institution

      University of Pittsburgh
      Employee                      1.    Contact the Tuition Exchange Officer 
                                          in the Office of Admissions and 
                                          Financial Aid to verify eligibility 
                                          to participate in the Tuition 
                                          Exchange Scholarship Program.  
                                          Request an Application for Tuition 
                                          Exchange Scholarship (Exhibit A) and 
                                          an updated copy of the Tuition 
                                          Exchange Pamphlet (Exhibit B).

      Student-Applicant             2.    Complete an Application for Tuition 
                                          Exchange Scholarship for each 
                                          institution for which you are 
                                          applying.  Your Liaison Officer will 
                                          provide you with a list which includes 
                                          the names, addresses, and telephone 
                                          numbers of the TE liaison officers for 
                                          all member institutions)

                                          NOTE:  Because there is considerable 
                                          competition for TE Scholarships, you 
                                          may want to apply to more than one 
                                          member college.

                                    3.    Submit the completed application to 
                                          the University of Pittsburgh Tuition 
                                          Exchange Liaison Officer by the 
                                          established deadline date.

                                          April 1 is the application deadline 
                                          for the subsequent Fall Term.  
                                          Scholarships will be awarded by May 
                                          15.

      University of Pittsburgh
      TE Liaison Officer            4.    Certify eligibility of the applicant 
                                          by completing and signing Section A of 
                                          the application form, Certification or 
                                          Recertification of Eligibility, and 
                                          the Statement of Liaison Officer of 
                                          Sponsor Institution.

                                    5.    Forward three copies of the completed 
                                          application form to the Host 
                                          institution, one copy to the student-
                                          applicant, and retain one copy on 
                                          file.

      Host Institution 
      TE Liaison Officer            6.    Accept or reject the applicant.  
                                          Complete and sign Section B of the 
                                          application form, Notification of 
                                          Acceptance or Rejection, and the 
                                          Statement of Liaison Officer of Host 
                                          Institution.  Forward one copy to the 
                                          Tuition Liaison Officer of the 
                                          sponsoring institution and one copy to 
                                          the student-applicant.

      University of Pittsburgh
      TE Liaison Officer            7.    Determine the availability of 
                                          scholarships based on the Annual 
                                          Balance Sheet provided by Tuition 
                                          Exchange.  When number of applicants 
                                          exceeds number of available 
                                          scholarships, rank accepted applicants 
                                          according to the parent-employee's 
                                          length of full-time service.

                                    8.    Match applicants to available 
                                          scholarships, applying additional 
                                          limitations to the selection process, 
                                          if necessary.  See Policy 09-03-01, 
                                          Tuition Exchange Scholarship Program.

                                    9.    Notify the student-applicant of the 
                                          availability of a TE scholarship by 
                                          May 15.

      University of Pittsburgh as the Host Institution

      Sponsoring Institution
      TE Liaison Officer            1.    Forward three copies of the completed 
                                          Application for Tuition Exchange 
                                          Scholarship to the Tuition Exchange 
                                          Liaison at the University of 
                                          Pittsburgh.

      University of Pittsburgh
      TE Liaison Officer            2.    Verify that eligibility was certified 
                                          by the Sponsoring Institution, and 
                                          that the student has applied and been 
                                          accepted to the University of 
                                          Pittsburgh.

                                    3.    Determine availability of scholarships
                                          based on the Annual Balance Sheet 
                                          provided by Tuition Exchange.  When 
                                          number of applicants exceed the number 
                                          of available scholarships, rank 
                                          applicants according to academic 
                                          performance.  Apply additional 
                                          limitations to the selection process, 
                                          if necessary.

                                    4.    Accept or reject the applicant.  
                                          Complete and sign Section B, 
                                          Notification of Acceptance or 
                                          Rejection and Statement by Liaison 
                                          Officer of Host Institution.  Return 
                                          one copy to the Sponsoring 
                                          Institution, one to the student-
                                          applicant, and retain one copy on 
                                          file.

                                    5.    If the availability of a TE 
                                          scholarship is verified by the 
                                          Sponsoring institution, notify the 
                                          student by Financial Aid Award Letter.

                                    6.    If the student enrolls, process the 
                                          award on-line by charging the 
                                          appropriate full tuition amount to the 
                                          University Account established by the 
                                          Controller for Tuition Exchange.

      Recertification Procedure

      University of Pittsburgh
      TE Liaison Officer            1.    At the end of each academic year, 
                                          recertify the eligibility of each 
                                          Tuition Exchange Scholarship 
                                          recipient, based on the parent-
                                          employee's continued eligibility for 
                                          participation in the program.

                                    2.    Complete and sign Section A of the 
                                          application form, Certification or 
                                          Recertification of Eligibility and the 
                                          Statement by Liaison Officer of 
                                          Sponsor Institution.

                                    3.    Forward one copy of the completed 
                                          application form to the Host 
                                          institution, one copy to the student, 
                                          and retain one copy on file.

      Reporting Procedure

      University of Pittsburgh 
      TE Liaison Officer            1.    Submit the required annual report to 
                                          Tuition Exchange summarizing the 
                                          University's activity in the program.

V.    EXHIBITS

      Exhibit A - Application for Tuition Exchange Scholarship

      Exhibit B - Tuition Exchange Pamphlet

VI.   REFERENCE

      Policy 09-03-01, Tuition Exchange Program