UNIVERSITY OF PITTSBURGH PROCEDURE 09-05-03

CATEGORY:         STUDENT AFFAIRS
SECTION:          Tuition and Fees
SUBJECT:          Tuition, Fees, and Deposits (All Campuses)
EFFECTIVE DATE:   November 4, 2005 Revised
PAGE(S):          4

I.    PURPOSE

      To define the current tuition, fee, and deposit amounts and to provide the 
      steps for initiating, changing, or canceling course and non-course related 
      fees, academic service fees or charges, and nonrefundable tuition 
      deposits.

II.   SCOPE

      This procedure includes academic and related charges applicable to all 
      Pennsylvania resident and non-resident students at all campuses of the 
      University.  Excluded from this procedure are non-credit, continuing 
      education fees, which may be approved independently by the dean, campus 
      president, or a designee within each academic center.

III.  ADMINISTRATIVE RESPONSIBILITIES

      The Board of Trustees is responsible for approving all tuition rates and 
      general student fee rates, e.g., Student Activity, Student Health, 
      Computing and Network Services, and Security, Safety, and Transportation 
      fees.

      The Provost is responsible for evaluating whether fee and deposit charges 
      are appropriate and reasonable, and for approving all requests for fee or 
      deposit changes, defined in section IV below.

      The Controller, in accordance with a Board of Trustee resolution, is 
      responsible for segregating and maintaining in a separate and distinct 
      account that portion of tuition constituting the general University fee 
      which is subject to appropriation by the Trustees for required debt 
      service, capital projects, etc.

      Deans, Directors, Campus Presidents, or Other Appropriate Senior Officers 
      are responsible for initiating requests for fees and deposits in 
      sufficient time to ensure that the required levels of approval are 
      obtained prior to the beginning of the desired term of implementation.

      Regional Campus Advisory Boards are responsible for reviewing and 
      approving all fee and deposit requests applicable to regional campus 
      students.

      The Data Administration Function within Computing Services and Systems 
      Development (CSSD) is responsible for updating all applicable data bases 
      for those fees and deposits billed through the Student Administration 
      System and notifying the appropriate responsibility centers of implemented 
      charges.

      The Registrar is responsible for determining the impact of the fee 
      implementation on the Student Administration System and notifying the Data 
      Administration function within CSSD of any necessary system changes.

IV.   DEFINITIONS

      Course Related Fees:  Fees billed in addition to tuition for use of 
      University equipment in selected courses offered by certain departments, 
      e.g., chemistry, physical education, music, etc.

      Non-Course Related Fees:  Fees billed that are not related to courses, 
      e.g., student activity fees, student health fees, etc.

      General Service Fees:  Fees assessed for services, e.g., returned check, 
      deferred payment, late payment, transcript service, thesis and 
      dissertation service, etc.

      Academic Service Fees:  Fees assessed for services, e.g., application, 
      foreign language examination, examination for advanced standing, etc.

      Nonrefundable Tuition Deposits:  Deposits required by some academic 
      centers as part of the admission process and are applied toward a partial 
      payment of tuition.

V.    PROCEDURES

      Appeals and Waivers of Time Related Fees Only

      Fees and service charges that are not time related may not be appealed, 
      waived, or charged to budgets.

      Registrar                           Approve requests for waivers of the 
                                          late registration, add/drop, and 
                                          reinstatement fees in extenuating 
                                          circumstances.

      Student Payment Center              Approve requests for waivers of late 
                                          payment fees in extenuating 
                                          circumstances.

      Academic Deans                      If appropriate, authorize the charging 
                                          of time related fees to an academic 
                                          center's budget.  If a student has 
                                          previously been denied a request for 
                                          waiver of a fee, the dean must submit 
                                          written justification for the request 
                                          to the appropriate office above.

      Student                             When a waiver of a time related fee 
                                          has been denied and the student feels 
                                          that the denial is not justified, the 
                                          student may submit a written petition 
                                          to the Student Ombudsman requesting a 
                                          final review of the case.

      Student Appeals                     Review petitions for reappeal of 
                                          denied requests for waiver of fees.  
                                          Make recommendations for approval to 
                                          the appropriate individuals if 
                                          justified.

      Requests to Initiate or Change Fees and Deposits

      NOTE:  All fee and deposit requests are to be submitted in sufficient time 
      to allow for the necessary review and approval.  See Exhibit G, Fees and 
      Deposits Request Deadline Dates.

      Originator                    1.    Complete FORM 0116 PITT 1860, Fees and 
                                          Deposits Request.

                                          a.    If the approved new/changed fee 
                                                or deposit results in a change 
                                                in the current budget (increase 
                                                or decrease), prepare a Budget 
                                                Modification Request (FORM 0138) 
                                                and attach to the Fees and 
                                                Deposits Request.

                                          b.    If a separate budget account 
                                                number must be established, 
                                                forward to the Controller a 
                                                written request for the 
                                                establishment of a FAIS account 
                                                which includes:

                                                -     A general description of 
                                                      the use of the account
                                                -     Title
                                                -     NACUBO purpose
                                                -     Responsibility Center
                                                -     Name and Title of 
                                                      individual responsible for 
                                                      the account
                                                -     Campus address (room 
                                                      number and building) for 
                                                      mailing of levels

                                    2.    Obtain the approval signature of the 
                                          dean, director, campus president, or 
                                          other appropriate senior officer and 
                                          forward to the Provost's Office.

      Provost                       3.    If request is determined to be 
                                          inappropriate, return the form to the 
                                          originator.

                                    4.    If request is determined to be 
                                          appropriate, forward the original Fees 
                                          and Deposits Request to the 
                                          Information Resources function in the 
                                          Registrarís Office.

                                          Note For Regional Campuses Only:  
                                          Requests for fee changes must be 
                                          accompanied by a copy of the approval 
                                          for the action by the respective 
                                          Regional Campus Advisory Board.

      Registrar                     5.    Prepare an Impact Statement 
                                          describing, if any, student 
                                          administration system changes required 
                                          for implementation of the fee and 
                                          forward to the Provost's Office.

      Provost                       6.    Based on all assessments of impact, 
                                          approve or disapprove request.  If no 
                                          Board action is required, forward 
                                          approved Fees and Deposits Request to 
                                          the Data Administration function 
                                          within CSSD.  Also, copy the 
                                          originator and the Registrar's Office.  
                                          If Board action is required, forward 
                                          to the Office of the Secretary.

                                          If disapproved, notify the originator 
                                          and the Registrar's Office.

      Secretary                     7.    Present a Resolution to the Board of 
                                          Trustees for approval and signature 
                                          based on the submitted Fees and 
                                          Deposits Request.

      Provost                       8.    Notify the Data Administration 
                                          function within CSSD, the originator, 
                                          and the Registrar's Office of the 
                                          Board's decision to approve or not 
                                          approve the request.

                                    9.    Retain the original Fees and Deposits 
                                          Request for official University 
                                          Record.

      Data Administration
      Function within CSSD          10.    Update all applicable systems and 
                                          data bases for those fees or deposits 
                                          approved.

VI.   EXHIBITS

      Exhibit A, Tuition - Undergraduate

      Exhibit B, Tuition - Graduate and Professional Programs

      Exhibit C, University and Course/Major Fees

      Exhibit D, Academic Fees and Deposits

      Exhibit E, Undergraduate and Graduate Service Fees

      Exhibit F, FORM 0116 PITT 1860, Fees and Deposits Request

      Exhibit G, Fees and Deposits Request Deadline Dates

VII.  REFERENCE

      Policy 09-05-03, Tuition, Fees, and Deposits (All Campuses)