University of Pittsburgh
Purchasing

Event-Related Purchasing Guidelines

Event Agreements for Business Meetings, Conferences, and Special Events



Local Venues

Many departmental event planners utilize the services of local venues for special events and meetings.  Specific services are based on each event planner's requirements.  Cost will vary depending upon:

  • Room availability
  • Room types
  • Group size
  • Lead time
  • Reservation source (though travel agency or not)
  • Season

Established agreements

When Purchasing Services establishes an agreement with a local venue, it means that University of Pittsburgh standard terms of agreement are already approved and in place. The benefits of selecting a venue with an established agreement include convenience and quicker turn-around time because you do not need to obtain signatures from Purchasing Services as long as your booking is $5,000 or under.

Purchasing Services has established agreements with the following local venues:

 

CATERING:

Parkhurst Dining

285 E. Waterfront Drive

Homestead, PA 15120

*Sample Agreement - Parkhurst Dining

Please Note: 

The Parkhurst Dining agreement only applies to events held at the Carnegie Museums.  For on-campus catering information, view Campus Catering.
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HOTELS / MEETING FACILITIES / BANQUET ROOMS:

Carnegie Museums of Pittsburgh - Special Events
Carnegie Institute - Special Events Office
One Allegheny Avenue
Pittsburgh, PA  15212-5850
*Sample Agreement - Carnegie Museums of Pittsburgh Special Events

Courtyard by Marriott

Approved Locations: Baker Square, Waterfront, Penn Avenue, and Liberty Avenue

*Sample Agreement - Courtyard by Marriott

Fairmont Pittsburgh

510 Market Street

Pittsburgh, PA, 15222
*Sample Agreement - Fairmont Pittsburgh

Hampton Inn University Center/Pittsburgh

3315 Hamlet St

Pittsburgh, PA  15213

*Sample Agreement - Hampton Inn University Center/Pittsburgh

Hilton Garden Inn (formerly Wyndham-University Place)

3454 Forbes Avenue

Pittsburgh, PA 15213

*Sample Agreement - Hilton Garden Inn

Residence Inn by Marriott Pittsburgh

University/Medical Center

3896 Bigelow Blvd

Pittsburgh PA 15213

*Sample Agreement - Residence Inn

Seven Springs Mountain Resort
777 Waterwheel Dr
Seven Springs, PA 15622
800-452-2223
*Sample Agreement - Seven Springs Mountain Resort

Soldiers and Sailors Memorial Hall and Museum Trust, Inc.
4141 Fifth Avenue
Pittsburgh, PA 15213
*Sample Agreement - Soldiers and Sailors Memorial Hall and Museum Trust, Inc.

The Twentieth Century Club

4201 Bigelow Boulevard

Pittsburgh, PA 15213

*Sample Agreement - The Twentieth Century Club

 

 

Instructions:

If your booking is $5,000 or under, and you select one of the local venues listed above, simply

  • contact the venue,
  • make your arrangements, and
  • have the agreement signed by a person with signature authority in your department.

*Sample agreements are available for our review.  The venue will complete the agreement and send it to you for a signature.

other hotels

See University Travel Management for a list of other hotels that do not yet have established agreements in place with the University of Pittsburgh.

Other Event Planning Resources (Oakland Campus)

purchasing services Contact Information

Email:  eventagreements@bc.pitt.edu

Fax:     412-904-5527

Ph:       412-624-1747

 

 

Copyright© 2003 - Financial Information Systems
Updated: 05/02/2012

 

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