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Resources - Vehicle Use Requirements


This document is designed to communicate the University's procedure regarding the use of University owned and rented vehicles on University business.


Short-Term Rental Vehicles

Vehicles leased on a short-term basis from a rental agency (e.g. Budget, Avis, etc.) should be rented under the name of the University.


The University maintains full liability insurance coverage for accidents and losses occurring in the United States of America, territories and possessions of the United States of America, Puerto Rico and Canada.


The University also maintains physical damage (comprehensive and collision) insurance coverage for leased vehicles. 



University insurance is only available on vehicles rented for approved University functions/business.


Personal Vehicles On University Business

Use of a personal vehicle on business is strongly discouraged primarily due to the personal liability the vehicle owner automatically assumes. 


If a personal vehicle must be used:


International Vehicle Use

As guided by University Policy 05-07-01, travelers renting or leasing vehicles for University business in any country other than the United States, Canada, the territories and possessions of the United States, and Puerto Rico are to:


Financial Responsibility Insurance Identification Card

Proof of insurance:


Canada NON-RESIDENT Motor Vehicle Liability Insurance Card

Proof of insurance: