The schedule below is specifically for PantherExpress customers and lists only FY13 Closing dates for PantherExpress Payment Processing, Purchasing Services, and Strategic Sourcing&PantherExpress System Solutions.
View the PantherExpress closing schedule below, or click here for the full version of the University's official FY13 closing schedule.
|Cutoff Date||Departmental Activity||Cutoff Time|
|Friday June 14||Cutoff for requisitions in PRISM and the PantherExpress System forwarded to the Purchasing Services Department||5:00 PM (a)|
|Cutoff for paper disbursements, T&Bs, travel advances, petty cash reimbursements and vendor invoices to the Payment Processing Department||5:00 PM (b)|
|PantherExpress System purchase orders must be invoiced and fully matched to guarantee payment will be made to the supplier||5:00 PM (c)|
|Friday June 21||Last day for P-Card purchases to affect FY13 level reports||(d)|
|Monday June 24||Cutoff for online T&Bs||5:00 PM|
|Friday June 28||Cutoff for online P-Card application transfers to affect FY13 level reports.||3:30 PM|
|Cutoff for electronic (PRISM) Purchase Orders||5:30 PM (f)|
FY13 PantherExpress Closing Schedule
(a) Requisitions submitted to the Purchasing Services Department from June 1, 2013 to June 14, 2013 will be processed on a priority basis. Any exceptions must be approved by a Vice-Chancellor. Budgets for most research grants can be carried forward to the next fiscal year. A few unique types cannot. Please clearly indicate on the requisition that “Funds must be spent in the Current Fiscal Year”. Please indicate the type of special grant to which the purchase will be charged. The Purchasing Department will make every effort to process these orders by fiscal year-end. Remember, purchase order amounts are not reflected on your level reports until an invoice is received in Payment Processing from the vendor. Any purchase orders or service contracts for which the goods or services are received or performed after June 30, 2013, will not affect departmental budgets until FY 2014.
(b) Vendor invoices received that do not match a University purchase order will not be paid. Please ensure that any invoice discrepancies (NOIDS) are corrected by May 31, 2013.
(c) PantherExpress System purchase orders must be invoiced and fully matched by June 14, 2013 to guarantee payment will be made to the supplier. Any purchase order placed in the PantherExpress System that is not invoiced by June 14 may not be paid by the end of FY 2013. Invoices that are still sitting in discrepancy after June 14 may not be paid by the end of the fiscal year.
(d) P-Card transactions occurring on, or prior to, June 21, 2013 will affect departmental budgets in FY 2013 provided that the vendor submits the transaction to PNC Bank by June 21, 2013. Thus, there is a possibility that P-Card purchases made on or before June 21, 2013 may not affect FY 2013 departmental budgets.
(f) Purchase order amounts are not reflected on your level reports until an invoice is received in Payment Processing from the supplier. Invoices for most orders entered into PRISM directly by departments late in June will not be received until July 2013 (FY 2014).
University's Official FY13 Closing Schedule
Click here to view the full version of the University's official FY13 Closing Schedule.