The FY14 schedule shown below is specifically for PantherExpress customers and lists FY14 closing dates only for PantherExpress areas (PantherExpress Payment Processing, PantherExpress Systems Solutions, and PantherExpress Purchasing Services).
View the PantherExpress closing schedule below, or view the full version of the University's official FY14 closing schedule here.
|Cutoff Date||Departmental Activity||Cutoff Time|
|Friday, June 13||Cutoff for requisitions (PRISM and standard forms in the PantherExpress System) forwarded to the Purchasing Services Department||5:00 PM (a)|
|Friday, June 13||Cutoff for paper disbursements, T&Bs, travel advances, petty cash reimbursements and vendor invoices to the Payment Processing Department||5:00 PM (b)|
|Friday, June 13||PantherExpress System purchase orders must be invoiced and fully matched in order to guarantee payment will be made to the supplier||5:00 PM (c)|
|Friday, June 20||Last day for P-Card purchases to affect FY14 level reports||(d)|
|Monday, June 23||Cutoff for specialty forms in the PantherExpress System||5:00 PM|
|Tuesday, June 24||Cutoff for online T&Bs||5:00 PM|
|Monday, June 30||Cutoff for online P-Card application transfers to affect FY14 level reports.||3:30 PM|
|Monday, June 30||Cutoff for electronic (PRISM) Purchase Orders||5:30 PM (f)|
FY14 PantherExpress Closing Schedule
(a) Requisitions submitted to the Purchasing Services Department from June 1, 2014 to June 13, 2014 will be processed on a priority basis. Any exceptions must be approved by a Vice-Chancellor. Budgets for most research grants can be carried forward to the next fiscal year. A few unique types cannot. Please clearly indicate on the requisition that “Funds must be spent in the Current Fiscal Year”. Please indicate the type of special grant to which the purchase will be charged. The Purchasing Department will make every effort to process these orders by fiscal year-end. Remember, purchase order amounts are not reflected on your level reports until an invoice is received in Payment Processing from the vendor. Any purchase orders or service contracts for which the goods or services are received or performed after June 30, 2014, will not affect departmental budgets until FY 2015.
(b) Vendor invoices received that do not match a University purchase order will not be paid. Please ensure that any invoice discrepancies (NOIDS) are corrected by May 31, 2014.
(c) PantherExpress System purchase orders must be invoiced and fully matched by June 13, 2014 in order to guarantee that charges will hit FY14 levels. Any purchase order placed in the PantherExpress System that is not invoiced by June 13 may not be paid by the end of FY 2014. Invoices that are still sitting in discrepancy after June 13 may not be paid by the end of the fiscal year.
(d) P-Card transactions occurring on, or prior to, June 20, 2014 will affect departmental budgets in FY 2014 provided that the vendor submits the transaction to PNC Bank by June 20, 2014. Thus, there is a possibility that P-Card purchases made on or before June 20, 2014 may not affect FY 2014 departmental budgets.
(f) Purchase order amounts are not reflected on your level reports until an invoice is received in Payment Processing from the supplier. Invoices for most orders entered into PRISM directly by departments late in June will not be received until July 2014 (FY 2015).
University's Official FY14 Closing Schedule
View the full version of the University's official FY14 closing schedule here.