UNIVERSITY OF PITTSBURGH POLICY 05-05-01
CATEGORY: FINANCIAL AFFAIRS
SECTION: Book and Subscription Purchases
SUBJECT: Textbooks, Instructional Materials, and Subscriptions
EFFECTIVE DATE: November 9, 1993
This policy establishes regulations on the printing, purchase, and sale of textbooks and
Textbooks and Instructional Materials
University schools or departments are responsible for initiating requests for the purchase
of books and textbooks through the Book Centers and for the printing of department-based
instructional materials through either the Book Centers or Central Business Services.
Central Business Services is responsible for the reproduction of all instructional materials
sold to students.
The University Book Center or the Health Book Center is responsible for:
- Ordering all books and textbooks from the publisher, or any other source
- Making the final decision on quantities ordered, based on previous history, and the life
of the book on campus
- The sale of all purchased material to students
Both the University Book Centers and Central Business Services are responsible for the
sale of instructional material reproduced by Central Business Services to students and
Books Purchased for Departmental Use
For purchasing merchandise that involves the expenditure of University funds, a purchase
requisition must be submitted to the University Book Center or the Health Book Center for
approval and ordering, prior to making an oral commitment with a publisher.
Merchandise ordered from the Book Center or the Health Book Center will be billed to the
department at publisher's suggested retail price less 10 percent discount.
Faculty members are not permitted to order directly from the publisher for departmental
use or sell any textbooks, notes or supplies to students in class.
The University Book Center, or the Health Book Center is responsible for processing
subscription orders from the Superintendent of Documents and the National Technical
All other subscriptions to journals, periodicals, and magazines should be ordered directly
from the publisher.
Procedure 05-05-01, Textbooks, Instructional Materials, and Subscriptions