UNIVERSITY OF PITTSBURGH POLICY 09-05-08

CATEGORY:              STUDENT AFFAIRS
SECTION:                  Tuition and Fees
SUBJECT:                 Termination of Registration
EFFECTIVE DATE:    August 29, 2011 Revised
PAGE(S):                    2

I.    SCOPE

      This policy establishes Termination of Registration, a process that allows students to

      drop all their courses during the Add/Drop period, after which time a student

      resignation is required.  It includes the resulting grade assignments, and academic

      and nonacademic financial adjustments associated with a Termination of

      Registration by the resignation process.  This policy also documents administrative

      termination of registration resulting from disciplinary sanctions.

II.   POLICY

      Termination of Registration by the Add/Drop Process

      Students may terminate their registration of all classes by informing the Registration

      Office of their intent to do so prior to the end of the Add/Drop period for the term/

      session.  The last class drop date will be considered the last official date of

      attendance.

      Students registered for courses scheduled to begin after the end of the Add/Drop

      period for the term/session (e.g., seminars, workshops, etc.) may terminate their

      registration by informing the Registration Office of their intent to do so at any time

      prior to the first scheduled meeting day of the class.  See Policy 09-04-10,

      Registration and Add/Drop.

      Termination of Registration by the Resignation Process

      After the end of the Add/Drop period for the term/session, Pittsburgh students must

      resign through the Student Appeals Office.  Regional Campus students must resign

      through the Student Accounts Office at their respective campus.  No adjustment in

      charges results for English Language Institute (ELI) students after the end of the

      Add/Drop period, effective with the 2004 Fall Term (05-1).  An official resignation

      occurs when the student notifies the respective office in person, by telephone or by

      mail, of his/her intent to terminate his/her registration for all classes.  Adjustments to

      tuition charges resulting from official resignations are based on the effective date of

      resignation and in accordance with the federally mandated calculation.

      The calculation is based on the period of enrollment completed.  That percentage is

      computed by dividing the total number of calendar days in the term into the number of

      calendar days completed, as of the date of student notification.  After sixty percent of

      the term has elapsed, students will be charged one hundred percent.  From that point

      and through the end of the term, students can only terminate their registration by
      withdrawing through the Deanís Office of their School.

      Failing to attend the classes for which the student is registered, or failing to notify the

      appropriate academic and administrative offices of nonattendance, is not considered

      an official resignation.  Students who fail to follow proper procedures for termination

      of their registration are responsible for all tuition and fees assessed for the term or

      session.

      Term Resignation

      Students who plan to return to the University within one calendar year must indicate

      this when they provide notification of resignation.

      Third Term Resignation

      during the summer, if a student is registered for any combination of sessions and

      terminates his/her registration in one or more of the sessions while retaining

      registration for another session, after the end of the Add/Drop period but before the

      resignation deadline for the session, financial liability is as follows:

      -     Prior to the date when the student is liable for 100 percent of the charges, the

            student will be permitted to drop the courses in the affected session(s) and incur

            no financial liability for the dropped courses.

      -     From the date when the percentage of charges is equal to 100 percent and prior

            to the resignation deadline for the term or session, the Registrar's Office

            automatically assigns a "W" grade for the course(s) in the affected session(s).

            The student incurs full financial liability.

      Time-related fees such as late payment, late registration, etc., are not refundable.  All

      other fees that are not time-related are adjusted at the same percentage as the tuition

      charges.

      Adjustments to housing charges and disposition of housing deposits are subject to the

      terms and conditions of the Housing contract.

      Adjustments to food service charges are subject to the terms and conditions of the

      Food Service Contract.

      Tuition charges and all fees (including time-related, course-related, and student-

      related fees) will be removed for the term that a student resigns due to involuntary

      mobilization into a United States military unit.  A copy of the student's military orders

      must be presented to the Student Appeals Office.

      Termination of Registration by Administrative Action

      Students placed on interim suspension are excluded from attending classes and are

      Persona Non Grata on all University property during the period of suspension.  If a

      student is subsequently sanctioned with Disciplinary Dismissal, or Disciplinary

      Suspension, the Student Conduct Office will provide the University Registrar with

      the date the student was initially placed on interim suspension.  That date will be

      considered the last official date of attendance for the student and adjustments to

      financial aid will be calculated based on that date, in compliance with federal

      regulations.  If there is no interim suspension in place, and a student is sanctioned

      with disciplinary dismissal or disciplinary suspension, then the date of the dismissal

      or suspension letter from the Dean of Students shall be considered the last date

      of attendance.

      No adjustments will be made to tuition and fee charges when a student is placed

      on interim suspension, or is sanctioned with disciplinary suspension or dismissal.

      Grades

      No grades are assigned if the student terminates his/her registration prior to the end

      of the Add/Drop period or prior to the first scheduled meeting day of a seminar or

      workshop.

      R grades are assigned for all courses for which registration is terminated after the

      Add/Drop period but prior to the resignation deadline for the term or session.


      W grades are assigned by the Registrar's Office, with notification to the student's

      Dean, when the student terminates his/her registration for one or more sessions

      while retaining registration in another session between the date when the percentage

      of charges is 100 percent and the resignation deadline for the term or session.

      W grades are assigned for all courses for which registration is terminated by

      withdrawal through the Dean's Office.

      R and W grades do not count toward a student's degree or grade point average.

      R and W grades assigned as a result of a termination of registration will not be

      changed to other grades.

III.  REFERENCES

      Procedure 09-05-08, Termination of Registration

      Policy 09-01-07, Course Withdrawal

      Policy 09-04-10, Registration and Add/Drop