UNIVERSITY OF PITTSBURGH POLICY 09-05-08
CATEGORY: STUDENT AFFAIRS
SECTION: Tuition and Fees
SUBJECT: Termination of Registration
EFFECTIVE DATE: August 29, 2011 Revised
This policy establishes Termination of Registration, a process that allows students to
drop all their courses during the Add/Drop period, after which time a student
resignation is required. It includes the resulting grade assignments, and academic
and nonacademic financial adjustments associated with a Termination of
Registration by the resignation process. This policy also documents administrative
termination of registration resulting from disciplinary sanctions.
Termination of Registration by the Add/Drop Process
Students may terminate their registration of all classes by informing the Registration
Office of their intent to do so prior to the end of the Add/Drop period for the term/
session. The last class drop date will be considered the last official date of
Students registered for courses scheduled to begin after the end of the Add/Drop
period for the term/session (e.g., seminars, workshops, etc.) may terminate their
registration by informing the Registration Office of their intent to do so at any time
prior to the first scheduled meeting day of the class. See Policy 09-04-10,
Registration and Add/Drop.
Termination of Registration by the Resignation Process
After the end of the Add/Drop period for the term/session, Pittsburgh students must
resign through the Student Appeals Office. Regional Campus students must resign
through the Student Accounts Office at their respective campus. No adjustment in
charges results for English Language Institute (ELI) students after the end of the
Add/Drop period, effective with the 2004 Fall Term (05-1). An official resignation
occurs when the student notifies the respective office in person, by telephone or by
mail, of his/her intent to terminate his/her registration for all classes. Adjustments to
tuition charges resulting from official resignations are based on the effective date of
resignation and in accordance with the
federally mandated calculation.
The calculation is based on the period of enrollment completed. That percentage is
computed by dividing the total number of calendar days in the term into the number of
calendar days completed, as of the date of student notification. After sixty percent of
the term has elapsed, students will be charged one hundred percent. From that point
the end of the term, students can only terminate their registration by
withdrawing through the Deanís Office of their School.
Failing to attend the classes for which the student is registered, or failing to notify the
appropriate academic and administrative offices of nonattendance, is not considered
an official resignation. Students who fail to follow proper procedures for termination
of their registration are responsible for all tuition and fees assessed for the term or
Students who plan to return to the University within one calendar year must indicate
this when they provide notification of resignation.
Third Term Resignation
during the summer, if a student is registered for any combination of sessions and
terminates his/her registration in one or more of the sessions while retaining
registration for another session, after the end of the Add/Drop period but before the
resignation deadline for the
session, financial liability is as follows:
- Prior to the date when the student is liable for 100 percent of the charges, the
student will be permitted to drop the courses in the affected session(s) and incur
no financial liability for the dropped
- From the date when the percentage of charges is equal to 100 percent and prior
to the resignation deadline for the term or session, the Registrar's Office
automatically assigns a "W" grade for the course(s) in the affected session(s).
The student incurs full
Time-related fees such as late payment, late registration, etc., are not refundable. All
other fees that are not time-related are adjusted at the same percentage as the tuition
Adjustments to housing charges and disposition of housing deposits are subject to the
terms and conditions of the Housing contract.
Adjustments to food service charges are subject to the terms and conditions of the
Food Service Contract.
Tuition charges and all fees (including time-related, course-related, and student-
related fees) will be removed for the term that a student resigns due to involuntary
mobilization into a United States military unit. A copy of the student's military orders
must be presented to the Student Appeals Office.
Termination of Registration by Administrative Action
Students placed on interim suspension are excluded from attending classes and are
Persona Non Grata on all University property during the period of suspension. If a
student is subsequently sanctioned with Disciplinary Dismissal, or Disciplinary
Suspension, the Student Conduct Office will provide the University Registrar with
the date the student was initially placed on interim suspension. That date will be
considered the last official date of attendance for the student and adjustments to
financial aid will be calculated based on that date, in compliance with federal
regulations. If there is no interim suspension in place, and a student is sanctioned
with disciplinary dismissal or disciplinary suspension, then the date of the dismissal
or suspension letter from the Dean of Students shall be considered the last date
No adjustments will be made to tuition and fee charges when a student is placed
on interim suspension, or is sanctioned with disciplinary suspension or dismissal.
No grades are assigned if the student terminates his/her registration prior to the end
of the Add/Drop period or prior to the first scheduled meeting day of a seminar or
R grades are assigned for all courses for which registration is terminated after the
Add/Drop period but prior to the resignation deadline for the term or session.
W grades are assigned by the Registrar's Office, with notification to the student's
Dean, when the student terminates his/her registration for one or more sessions
while retaining registration in another session between the date when the percentage
of charges is 100 percent and the resignation
deadline for the term or session.
W grades are assigned for all courses for which registration is terminated by
withdrawal through the Dean's Office.
R and W grades do not count toward a student's degree or grade point average.
R and W grades assigned as a result of a termination of registration will not be
changed to other grades.
Procedure 09-05-08, Termination of Registration
Policy 09-01-07, Course Withdrawal
Policy 09-04-10, Registration and Add/Drop