Financial Operations

Financial Operations is comprised of the Payroll Department, Purchasing Services, Payment Processing & Compliance, Strategic Sourcing & PantherExpress System Solutions, and Purchase, Pay & Travel Customer Service as well as Financial Records Services. Financial Operations manages: the University’s buy-to-pay process, including the PantherExpress System; payments to non-employees such as research participants, through VincentTM; the Travel & Expense Management program, including the Concur system; capital assets; financial records; and compensation payments to University employees as well as payroll-related accounting and audits.

Purchase, Pay & Travel

The consolidated web and customer service resource for the Purchasing Services, Payment Processing & Compliance, as well as the Strategic Sourcing & PantherExpress System Solutions teams. Visit Purchase, Pay & Travel for information about the buy-to-pay process, including the cloud-based purchasing tool, the PantherExpress System, as well as the travel and expense management program, including the cloud-based expense and travel management tool, Concur. 

Payroll Department

The Payroll Department is responsible for administering compensation payments to University employees as well as payroll-related accounting and audits. Visit this website for information about pay and taxes, life events, Employee Self-Service through PittWorx, and employment verification for Staff, Faculty, Student Employees, Department Administrators, and others.

Financial Record Services

Financial Record Services is responsible for: processing journal entries in the PRISM system for departments as needed, providing information to help you reconcile level reports, processing Salary Wage Cost Transfers, creating the record retention schedule, processing new account requests, and reviewing/responding on vendor statements.

Capital Asset Management

Accounting standards and federal regulations require the University to identify and control the location, use and status of capital assets. Capital Asset Management is responsible for recording and maintaining records of all capital assets purchased through the University’s procurement system. Visit this page for resources related to capital assets, including the Building List.

Commercial Partnerships

Commercial Partnerships provide increased value beyond simple purchasing agreements by leveraging our consolidated spending power across all campuses, plus our athletic, academic, and research strengths and other marketing assets to develop expanded and coordinated opportunities for both the University and its commercial partners. Commercial partners are generally University suppliers and service providers whose affiliations with the University may help to expand their retail or B2B markets.